Front Desk Receptionist / Administrative Assistant

Pinnacle Site Solutions • Gainesville, FL

6d • $18 - $21 • Onsite

About The Position

Pinnacle Site Solutions is seeking a friendly, dependable, and motivated Front Desk Receptionist / Administrative Assistant to support its commercial site and civil construction company in High Springs, Florida. As the first point of contact for guests, customers, vendors, and employees, this role helps create a welcoming, professional environment while supporting daily operations. The position involves varied front desk, hospitality, office organization, vendor coordination, and administrative duties, while adapting to changing priorities and assisting multiple departments.

This is a full-time position with a consistent schedule of 8:00 AM to 4:00 PM, Monday through Friday. The company describes its environment as supportive and team-oriented, with an emphasis on communication, collaboration, dependability, and the values of honesty, professionalism, motivation, creativity, teamwork, and quality.

Requirements

• Excellent communication, interpersonal, organizational, and time-management skills.
• Comfort using computers and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, and ability to learn new software.
• Friendly, professional, dependable manner and comfort interacting with a variety of people.
• Self-motivation and ability to work independently, anticipate needs, and take initiative.
• Flexibility and composure through interruptions, with ability to manage competing priorities and support multiple departments.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.
• Commitment to maintaining neat, clean, professional workplace attire and appearance consistent with company standards.

Nice To Haves

• Previous receptionist or administrative experience is preferred.
• Construction industry experience is a plus but is not required.

Responsibilities

• Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage while balancing other responsibilities.
• Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
• Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping; heavy janitorial cleaning is not required.
• Maintain an organized copy room; monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies; and replenish or order items following approved procedures.
• Monitor printers, scanners, and copiers and coordinate service when needed.
• Collect, sort, scan, and distribute incoming mail; coordinate outgoing mail; and promptly receive and distribute deliveries from USPS, UPS, FedEx, Amazon, and other carriers.
• Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors; follow up on services and communicate concerns.
• Assist multiple departments with scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Maintain organized records and handle confidential information with discretion.
• Adapt to shifting priorities throughout the day.
• Maintain a neat, clean, professional workplace attire and appearance consistent with company standards.

Benefits

• Team-oriented environment with a supportive team that values communication, collaboration, and dependability.
• Varied role with the opportunity to contribute to office and operational support.
• Opportunity to contribute to a growing company where work and contributions are valued.
• Consistent full-time schedule, 8:00 AM to 4:00 PM, Monday through Friday.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed