Front Desk Receptionist / Administrative Assistant

Pinnacle Site Solutions • Lake City, FL

6d • $18 - $21 • Onsite

About The Position

Pinnacle Site Solutions is seeking a friendly, dependable, and motivated Front Desk Receptionist / Administrative Assistant for its team in High Springs, Florida. The role is the first point of contact for guests, customers, vendors, and employees, and helps maintain a welcoming, professional environment while supporting the daily operations of a commercial site and civil construction company. It is suited to someone who enjoys variety, takes initiative, values teamwork, and is dependable.

Requirements

• Previous receptionist or administrative experience is preferred.
• Comfort using computers and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, and ability to learn new software.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Friendly, professional, dependable, and comfortable interacting with a variety of people.
• Self-motivated and able to work independently, anticipate needs, and take initiative.
• Flexible and able to remain composed through interruptions, manage competing priorities, and support multiple departments.
• Maintain neat, clean, professional workplace attire and appearance consistent with company standards.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.

Nice To Haves

• Construction industry experience.

Responsibilities

• Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage while managing other responsibilities.
• Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
• Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping but no heavy janitorial cleaning.
• Maintain the copy room and monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies; replenish or order items using approved procedures.
• Monitor printers, scanners, and copiers and coordinate service when needed.
• Collect, sort, scan, and distribute incoming mail; coordinate outgoing mail; and promptly receive and distribute deliveries from carriers.
• Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors, follow up on services, and communicate concerns.
• Support multiple departments with scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Maintain organized records and handle confidential information with discretion.
• Adapt to shifting priorities throughout the day.

Benefits

• Consistent full-time schedule, 8:00 AM–4:00 PM, Monday–Friday.
• Supportive, team-oriented environment that values communication, collaboration, and dependability.
• Variety and opportunity in a dynamic role supporting office and operational needs.
• Meaningful work at a growing company where contributions are valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed