Megasys Quality Administrative Assistant

Merck • Boise, ID

2d

About The Position

Under general supervision, the Megasys Quality Administrative Assistant performs administrative tasks to maintain operational systems and activities in a semiconductor facility. The role supports operations and management independently as an individual contributor. Work includes onboarding new hires, coordinating management of change and document control, purchasing and inventory support, writing and revising technical documents, and other duties as needed.

Requirements

• High school diploma or GED.
• At least 2 years of administrative experience.

Nice To Haves

• Associate degree or bachelor's degree in any discipline.
• Administrative experience in the semiconductor or manufacturing industry.
• Working knowledge of SharePoint, Excel, Word, PowerPoint, and Adobe Acrobat.
• Familiarity with procurement and timely payment of site invoices related to IT, rentals, and other approved site purchases.
• Good interpersonal and communication skills.

Responsibilities

• Revise and update templates and documents that have been redlined.
• Coordinate document control and management of change by editing technical documents, routing them for approval, and posting controlled documents in the DCS system.
• Maintain document retention according to site standards, including assisting with scanning and filing site documents.
• Support IT and network management by submitting fix tickets, ordering hardware, coordinating maintenance, and backing up networks and drives.
• Maintain and update site communications, including cell phones, networks, account administration, and the site message board.
• Schedule and coordinate virtual and in-person meetings for site training.
• Maintain and update report files and KPIs for the on-site team, and generate safety performance, training, and maintenance reports.
• Provide office administration support for expense reporting, corporate card administration, and travel and entertainment expense reports.
• Track purchases and spare-parts orders, materials of trade, PPE and clothing, tool calibration and materials, office supplies, and repairs.
• Maintain and update site asset logs.
• Support new-hire onboarding, including background administration, coordination with customer security, account setup, PPE setup, medical clearance records, and mandatory training coordination.

Benefits

• Health insurance.
• Paid time off (PTO).
• Retirement contributions.
• Other perquisites.
• Position may be eligible for sales or performance-based bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED