Megasys Quality Administrative Assistant

The businesses of Merck KGaA, Darmstadt, Germany•Boise, ID

3d•$20 - $32

About The Position

Under general supervision, the Megasys Quality Administrative Assistant performs administrative tasks to maintain operational systems and activities in a semiconductor facility. The role includes new-hire onboarding, management-of-change coordination, purchasing inventory supplies, writing technical procedures, assisting with inventory control, and other duties as needed. The position works independently and solely supports operational and management needs as an individual contributor. The role does not offer work-authorization sponsorship; external applicants must be eligible to work in the United States.

Requirements

High school diploma or GED.
At least 2 years of administrative experience.

Nice To Haves

Associate degree or bachelor's degree in any discipline.
Administrative experience in the semiconductor or manufacturing industry.
Working knowledge of SharePoint, Excel, Word, PowerPoint, and Adobe Acrobat.
Familiarity with procurement and timely payment of site invoices related to IT, rentals, and other approved site purchases.
Good interpersonal and communication skills.

Responsibilities

Revise and update templates and documents with redlines.
Coordinate document control and management of change, including editing technical documents, routing them for approval, and posting controlled documents in the DCS system.
Maintain document retention according to site standards, including scanning and filing site documents.
Support IT and network management by submitting fix tickets, ordering hardware, coordinating maintenance, and backing up networks and drives.
Maintain and update site communications, including cell phones, networks, account administration, and the site message board.
Schedule and coordinate virtual and in-person meetings for site training.
Maintain and update report files and KPIs for the on-site team, and generate safety performance, training, and maintenance reports.
Provide office administration support for expense reporting, corporate card administration, and travel and entertainment expense reports.
Track purchases and spare-parts orders, materials of trade, PPE and clothing, tool calibration and materials, office supplies, and repairs.
Maintain and update site asset logs.
Support new-hire onboarding through background-administration assistance and coordination with customer security, account setup, PPE setup, medical-clearance records, and mandatory training.