Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Bachelor’s degree in a related field or equivalent professional experience.
• At least 2 years of administrative, program coordination, or executive support experience.
• Strong ability to support senior leadership in a fast-paced, multi-site environment.
• Excellent organizational and project management skills with attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Proficiency in Google Workspace, Microsoft Office Suite, Canva, and program management systems.
• Strong research and analytical skills, particularly in identifying community resources and partnerships.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Collaborative mindset with strong interpersonal and relationship-building skills.
• Must be able to obtain and maintain NYC Department of Education (DOE) fingerprint clearance (PETS).
• Must be able to obtain and maintain Department of Health (DOH) clearance as required.
• Ability to travel across all five boroughs.

Nice To Haves

• Interest or experience in youth development, after-school programming, social work, or community-based work.
• Experience working in or supporting NYC-based community or school-based programs.

Responsibilities

• Manage complex calendars and coordinate a high-volume schedule aligned with program priorities, site visits, and stakeholder engagement.
• Prepare briefing materials, agendas, reports, and follow-up items for strategic meetings and decision-making.
• Track initiatives, deadlines, and deliverables related to program expansion, grants, and partnerships.
• Support alignment of daily operations with broader strategic goals for after-school and expanded learning programs.
• Track receipts, purchases, invoices, and operational expenses; support budget organization and reimbursement processes in alignment with program and grant spending guidelines.
• Coordinate logistics for multi-site after-school programming, including communication with site directors and program teams.
• Help monitor program needs, materials distribution, and operational systems across school sites.
• Assist with tracking compliance requirements related to DYCD, 21st CCLC, and other funding streams.
• Support preparation of reports, presentations, and documentation related to program performance and outcomes.
• Collaborate with other departments as directed and support recruitment and the internship program.
• Research NYC-based resources, partnerships, and opportunities that could enhance after-school programming, including enrichment, social-emotional learning, and service learning initiatives.
• Gather materials and coordinate inputs for grant writing and reporting.
• Track partnerships, vendor relationships, and program collaborations.
• Conduct preliminary research on funding opportunities, community partners, and program models to support expansion.
• Coordinate logistics for special projects, program expansion initiatives, and large-scale events.
• Assist with planning off-sites, professional development sessions, and team convenings.
• Develop systems and tools to improve workflow efficiency and organization across projects.
• Provide flexible support across departments in response to emerging organizational needs.

Benefits

• 15 or more days of paid time off, plus paid holidays.
• Company-sponsored healthcare plan and other healthcare coverage options, including medical, dental, and vision benefits.
• Transit check program for transportation expenses using pre-tax dollars.
• 401(k) plan with company contributions.
• Life insurance coverage.
• Referral bonuses.