Administrative Assistant

HBE LLP • Omaha, NE

1d

About The Position

The Administrative Assistant provides entry-level professional administrative support to partners, managers, and firm professionals. The position supports daily administrative activities, communications and scheduling, recordkeeping, and client service needs, contributing to an efficient and professional client experience.

HBE is a Nebraska-based provider of accounting and consulting services, serving businesses, nonprofit and governmental organizations, specialty industries, and individuals. Its services include audit, tax, business consulting, outsourced accounting and CFO solutions, personal financial planning, and wealth management. HBE has offices in Lincoln, Omaha, and Norfolk and is recognized by Accounting Today as one of the nation's Top 100 Firms to Work For.

Requirements

• Strong organizational and time management skills.
• Ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to learn and follow established processes and procedures.
• Ability to work collaboratively with team members and provide excellent service.
• Proficiency with Microsoft Office and general office technology.
• Ability to learn project management systems and workflows.
• Adaptability to new technologies.
• High school diploma or equivalent required.
• Ability to perform the essential functions of the position, with or without reasonable accommodation.
• Ability to maintain reliable attendance and fulfill scheduled and time-sensitive responsibilities, subject to applicable leave and reasonable-accommodation requirements.
• Ability to communicate effectively with clients and coworkers by telephone and through other communication methods, with or without reasonable accommodation.

Nice To Haves

• Associate degree preferred.
• 1–3 years of administrative, customer service, hospitality, or office experience preferred.
• Experience supporting professionals, managers, or teams preferred.
• Experience in public accounting, professional services, or a similar environment preferred.

Responsibilities

• Provide administrative support to partners, managers, and client service teams.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with client meeting preparation and follow-up activities.
• Maintain electronic and physical client records and administrative files.
• Support engagement-related administrative activities during tax, audit, and advisory deadlines, including client communication such as phone calls.
• Assist with client communications, mailings, and document preparation.
• Track deadlines, tasks, and administrative priorities.
• Maintain confidentiality of client and employee information and sensitive firm information.
• Provide exceptional service to internal and external stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED