Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Four years of experience in complex clerical work in one or more fiscal or administrative functions, such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
• College training may substitute for general experience at 15 semester hours per one-half year of experience, up to a maximum of two years.
• One year as a Pre-Professional Trainee in fiscal or administrative work may substitute for general experience.
• Knowledge of bookkeeping, financial record keeping, basic governmental accounting principles and practices, budget preparation and control procedures, payroll procedures, purchasing procedures, and contract preparation.
• Interpersonal skills and oral and written communication skills.
• Considerable ability in arithmetic computations; ability to audit financial documents, understand and apply statutes and regulations, and use electronic data-processing systems for financial management.
• Incumbents may be required to possess a high school diploma or GED by the time of permanent appointment.

Nice To Haves

• Experience processing various types of payments, including vendor payments.
• Experience reviewing and approving vouchers for vendor payments.
• Experience reconciling accounts and resolving payment discrepancies with vendors.
• Customer service experience communicating and corresponding with internal and external customers.
• Experience with Microsoft Word, Excel, and Outlook, and CORE-CT or another financial system.

Responsibilities

• Manage DOT utility accounts.
• Process vendor payments.
• Process Service Transfer Invoices.
• Process Construction Estimates.
• Process Consultant Agreement payments.
• Approve vouchers for payment.
• Reconcile and resolve payment discrepancies with vendors.
• Perform related duties as required.
• Perform bookkeeping and basic accounting activities, including maintaining, balancing, and reconciling related accounts.
• Prepare simple financial statements and assist with complex financial statements.
• Gather and consolidate payroll and expenditure data for budget preparation.
• Ensure expenditures and encumbrances remain within appropriation limits and review routine expenditures for compliance with itemized budgets.
• Use electronic data-processing systems for financial records and reports.
• Perform purchasing functions, including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
• Prepare new or renewed contracts based on awards and ensure routine payments comply with contract provisions.

Benefits

• Professional growth and development opportunities.
• A healthy work/life balance.