HR Administrative Assistant
About The Position
Inductotherm Corp. is hiring a Human Resources Administrative Assistant to provide administrative and clerical support to its Human Resources department. The role is a key contact for employees and applicants and supports recruiting, onboarding, training, employee records management, and general HR operations. The successful candidate is detail-oriented, professional, discreet with confidential information, and committed to providing service across the company. The position is 100% onsite in Rancocas, New Jersey, Monday through Friday, 8:00 a.m. to 5:00 p.m. The position involves maintaining accurate personnel files and HR databases, entering and reporting information in the HRIS, supporting compliance with company policies and applicable employment laws, coordinating training, and assisting with HR communications and initiatives. The employee also supports job postings, interview coordination, candidate communications, new-hire onboarding, open enrollment, wellness initiatives, employee engagement activities, events, and recognition programs. The stated salary range is $23.00–$30.00 per hour, based on candidate experience and qualifications. Eligible employees may participate in benefit programs generally including health insurance, flexible spending accounts, profit-sharing plans, 401(k), and life insurance. The company also describes variable compensation opportunities, including a monthly incentive bonus. Employment is conditional on completing the company’s hiring requirements, including an assessment, drug testing, and a background check.
Requirements
- High school diploma or equivalent required.
- Minimum 1–3 years of administrative experience, preferably in Human Resources.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Strong interpersonal skills and ability to work with employees at all levels of the company.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively within a team environment.
- Customer-service-oriented approach when assisting employees and applicants.
- Ability to occasionally lift up to 20 pounds.
- Maintain a professional, business-appropriate appearance and demeanor.
- Hold a valid driver's license.
- Ability to sit for prolonged periods, work at a computer, and traverse the building.
- Satisfactorily complete the hiring process requirements, including a comprehensive assessment, drug testing, and a background check.
Nice To Haves
- Associate degree in Human Resources, Business Administration, or a related field.
- Human Resources certification such as SHRM-CP, PHR, or equivalent.
- Experience with HRIS systems.
Responsibilities
- Provide administrative and clerical support, including proofreading, filing, and scanning.
- Use Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, to support daily operations.
- Communicate professionally by phone, email, and in person.
- Maintain employee personnel files and HR databases, ensuring records are accurate and maintained.
- Assist with data entry and reporting in the Human Resources Information System (HRIS).
- Support compliance with company policies and applicable employment laws.
- Coordinate training sessions and maintain training records.
- Support company communications and HR-related announcements.
- Prepare correspondence, reports, presentations, and spreadsheets.
- Maintain department calendars and schedule meetings.
- Assist with special HR projects and initiatives as assigned.
- Assist with posting job openings on internal and external job boards.
- Assist with interview coordination and candidate communications.
- Assist with new-hire onboarding.
- Support open enrollment activities and wellness initiatives.
- Assist with employee engagement activities, events, and recognition programs as needed.
- Order supplies and create material requisitions as needed.
- Maintain regular and reliable attendance, with flexibility to work overtime as needed.
- Perform additional duties as assigned.
Benefits
- Competitive base pay.
- Variable compensation opportunities, including a monthly incentive bonus.
- Eligible employees may participate in health insurance, flexible spending accounts, profit-sharing plans, a 401(k), and life insurance programs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
