Administrative Assistant

Calista Corporation•Anchorage, AK

1d•$20 - $25•Onsite

About The Position

STG Inc. is seeking an Administrative Assistant to support the company’s day-to-day accounting and administrative operations. This onsite role in Anchorage, Alaska, serves as the first point of contact for visitors and callers and provides professional customer service and administrative support. The position performs clerical, organizational, and coordination tasks that help maintain efficient office operations and a professional front office environment. The role has no supervisory responsibilities. The position works in a fast-paced, multitasking office environment. The employee must perform work efficiently and accurately, remain flexible as priorities and workloads change, and provide last-minute project support when needed. Occasional evening or weekend work may be required to meet deadlines. STG Inc. is a subsidiary of Calista Brice, a group of more than 20 companies delivering construction, engineering, and environmental solutions. STG Inc. supports sustainable development in rural Alaska through infrastructure projects and services.

Requirements

High school diploma or GED equivalent.
One or more years of office or administrative experience.
Work-related experience using Microsoft Office Suite, including Excel, Word, and Outlook.
Ability to pass drug and background screenings.
Strong computer skills, including the ability to navigate and research using the internet.
Proficiency with Microsoft Office Suite applications, including Excel, Word, and Outlook.
Ability to use standard office equipment, including multi-line telephones, copiers, scanners, and fax machines.
Knowledge of general office practices, including filing, document preparation, mail distribution, receptionist duties, and supply ordering.
Professional phone etiquette and clear, courteous communication with internal and external contacts.
Strong organizational skills, ability to manage multiple tasks and prioritize workload, and attention to detail.
Ability to plan and execute tasks efficiently, meet deadlines in a fast-paced environment, and maintain accuracy.
Ability to perform basic mathematical calculations using whole numbers, fractions, and decimals.
Ability to type at least 45 words per minute accurately and use a 10-key by touch.
Accuracy in data entry, documentation, and recordkeeping.
Ability to handle sensitive and confidential information with discretion and professionalism.
Ability to manage paper and electronic filing systems and maintain records for retrieval and compliance.
Ability to work under pressure, adapt to changing priorities, and maintain performance during frequent interruptions.
Tact, diplomacy, and professionalism when interacting across all levels of the organization.
Ability to work effectively within an Alaska Native Corporation multi-business environment.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field.
One or more years of accounting-related experience.
Experience in the construction, engineering, or equipment service industry.

Responsibilities

Greet visitors promptly in a professional, friendly, and courteous manner.
Answer and route multi-line phone calls and take accurate messages as needed.
Check and respond to messages on the main company voicemail daily.
Open, date stamp, distribute, and process incoming mail.
Coordinate incoming and outgoing inter-office paperwork.
Scan, log, and electronically file purchase orders and other key documents.
Maintain organized paper and electronic filing systems for company records.
Book employee travel and accommodation reservations as requested.
Enter data accurately into Excel, Word, Smartsheet, and other business applications.
Monitor office and kitchen supply inventories, place orders, and restock weekly.
Maintain the cleanliness and organization of common areas, including the kitchen and conference rooms.
Assist with meeting and training setup and cleanup in conference rooms.
Assist with scheduling building or office repair and maintenance services.
Provide administrative and accounting support to staff and projects as assigned.
Support other departments with administrative duties as needed.
Work in a constant state of alertness and in a safe manner.
Perform other duties as assigned.

Benefits

Competitive wages and bonus programs.
Annual performance reviews with recommendations for training and career development.
Mentorship program.
Tuition reimbursement.
Annual safety gear reimbursement of $350.
Health insurance through the Federal Employee Benefit Program (FEHB), with multiple plan options.
Flexible spending account for health care and/or dependent care, and health savings account with a high-deductible health plan.
Dental insurance.
Vision insurance.
Employee Assistance Program for employees and their families.
Company-paid life insurance, AD&D, and long-term disability insurance.
Voluntary life insurance and AD&D, short-term disability, accident, cancer/critical illness, and whole life insurance.
Paid sick leave as outlined in the company handbook.
Paid time off based on eligible status and years of service, ranging from 15 days for 0–2 years of service to 37.5 days for 20 or more years.
10 regular holidays and one work-anniversary floating holiday after one year of service, to be taken within the calendar year.
401(k) match of $0.50 per dollar on up to 6% of the employee’s contribution.