Administrative Assistant

North American Rail Solutions•Atlanta, GA

About The Position

North American Rail Solutions (NARS) is seeking a highly organized and adaptable Administrative Assistant to perform administrative and clerical tasks across Accounting, Human Resources, Sales, and Operations. The role requires excellent written and verbal communication skills, the ability to handle multiple tasks efficiently, and the highest level of confidentiality.

Requirements

High school diploma or GED.
At least 3 years of experience in an administrative role.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficiency in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
Ability to work independently.
Ability to multitask effectively.

Nice To Haves

Paylocity and/or CMiC experience.

Responsibilities

Perform administrative functions, including scheduling, reception, mail distribution, and office supplies procurement.
Welcome and direct visitors and clients.
Ensure the office space is organized, clean, and well-maintained.
Coordinate with vendors for repairs and maintenance as needed.
Coordinate team events and activities to foster a positive work culture.
Serve as a point of contact for internal and external communication by answering phone calls, responding to emails, and directing inquiries to appropriate team members.
Maintain accurate records, documents, and files in compliance with company policies and legal requirements.
Manage relationships with vendors, service providers, and suppliers; obtain quotes and negotiate contracts for cost-effective services.
Gather and prepare payroll data in accordance with current payroll policies and procedures, and report to the corporate team on processing and verifying accuracy.
Assist in onboarding new employees, including setting up workstations and ensuring necessary equipment and supplies are available.
Perform essential accounting functions, such as creating purchase orders, handling accounts payable, and maintaining equipment inventories for the assigned office.
Make travel arrangements, including booking flights and cars and making hotel and restaurant reservations.
Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
Manage accounts and perform bookkeeping.
Perform other duties as assigned.