Administrative Assistant

CENTURY FIRE PROTECTION LLC • Round Rock, TX

1d • Onsite

About The Position

The Administrative Assistant provides administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions. The role assists project managers, service coordinators, inspectors, and technicians with documentation, scheduling, and customer communication. Duties may include preparing, proofreading, and distributing proposals, inspection reports, and work orders; creating and processing purchase orders, material requests, and invoices; and maintaining project files, job folders, and digital records in company systems. The position also communicates with customers about scheduling, documentation, and follow-up; supports compliance by maintaining documentation for NFPA and AHJ inspections; coordinates material orders and equipment returns with vendors and suppliers; and provides general office support, including answering phones, greeting visitors, and handling correspondence. Other duties may be assigned.

Requirements

• High school diploma or GED, two or more years of related experience and/or training, or an equivalent combination of education and experience.
• Computer skills, including Microsoft Word and Excel.

Responsibilities

• Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.
• Prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Maintain required documentation for NFPA and AHJ inspections to support compliance efforts.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support, including answering phones, greeting visitors, and handling correspondence.
• Perform other duties as assigned.

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term and Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(k) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance, including Critical Illness, Hospitalization, and Accident coverage
• Education and training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED