Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma or equivalent.
• A minimum of five years of administrative or executive assistant experience.
• Knowledge of Microsoft Office Suite and a Work Order Management System.
• Ability to write routine reports and correspondence and read and interpret safety rules, operations and maintenance instructions, and procedure manuals.
• Ability to perform basic arithmetic and compute rates, ratios, and percentages, and to draw and interpret bar graphs.
• Ability to follow written, oral, or diagrammed instructions and address problems involving several concrete variables in standardized situations.
• Ability to sit regularly; use hands or feel; and talk or hear.
• Ability to stand, walk, and reach with hands and arms frequently.
• Ability to occasionally lift or move up to 10 pounds.
• Close vision, distance vision, color vision, and ability to adjust focus.

Nice To Haves

• College coursework.
• Experience with local government.

Responsibilities

• Assist with the day-to-day administration of the Public Works Department and perform responsible administrative duties.
• Research, compile, and summarize data when requested.
• Screen incoming correspondence and reports, assess their importance, organize them, and handle or forward them as appropriate.
• Enter data, research and verify information, create form templates and statistical charts, and run and print reports.
• Enter service requests, work orders, invoices, and other documents into an enterprise asset management or work order software system.
• Train new staff on existing asset management and other operational software applications.
• Answer telephone calls and emails and assist walk-in visitors by providing information, guidance, and forms in a friendly and courteous manner.
• Process documents according to applicable procedures, review them for sufficiency, obtain signatures, route documents, maintain follow-up, and provide information to other departments.
• Use Microsoft Office to create documents, spreadsheets, and reports, including use of mail merge and other intermediate software features.
• Maintain appointment calendars and arrange meetings.
• Perform call center duties during hurricane or emergency operations center activation.
• Perform other related duties as required.