Administrative Assistant

Populous•Kansas City, MO

22d•Hybrid

About The Position

Populous is seeking an Administrative Assistant to provide licensure and membership-related support for its design professionals. The role maintains records for architects and interior designers, tracks professional credential renewals, and assists employees with applications and renewal requirements. It also provides general administrative and project-document support, including expense reporting and purchasing-card reconciliation. The position is based in Kansas City, Missouri, and the ideal candidate is organized, resourceful, detail-oriented, and able to prioritize multiple tasks; prior experience with an architecture or engineering firm is desirable.

Requirements

Outstanding communication skills and a team-oriented mindset that encourages effective collaboration.
Positive and professional attitude, resourcefulness, and excellent problem-solving capability.
Detail-oriented, organized, quick to learn, and adaptable to new responsibilities.
Ability to manage sensitive and confidential information effectively.
Highly self-motivated and able to thrive in a fast-paced, deadline-driven environment.
Proven administrative, time-management, and multitasking skills.
Proficiency in Microsoft Office, particularly Word and Excel.
An accredited degree in a related field or commensurate work experience.
Proven work history in an office environment supporting a team.

Nice To Haves

Previous experience with an architecture or engineering firm.
Five or more years of Administrative Assistant experience (preferred).

Responsibilities

Maintain accurate records of professional licenses, certifications, and memberships for architects and interior designers, including renewal dates, requirements, and fees.
Track upcoming expirations and coordinate timely renewals for AIA, IIDA, NCARB, NCIDQ, LEED, and other credentials.
Assist employees with licensure applications, renewals, and reciprocity requirements.
Prepare and submit expense reports.
Reconcile the company purchasing card.
Prepare and update project documents, requests for information, submittals, and meeting notes.