Senior Administrative Assistant

KMS Solutions, LLC• Washington Navy Yard, DC, US, NC

23d•$110,000 - $130,000•Hybrid

About The Position

The Senior Administrative Assistant supports the In-Service Attack Submarines Program Office (PMS 392), part of NAVSEA, PEO SSN, and Team Submarine. The role provides executive-level support to one or more Navy O-6 or civilian GS-15 leaders and assists with planning, managing, tracking, executing, and reporting program initiatives and actions. The position serves as a trusted adviser to senior leadership and supports the development, direction, and continuity of organizational policies, programs, and operations. It facilitates communication and action management across multiple organizational levels, maintaining alignment with executive messaging and expectations. The role maintains a close relationship with day-to-day office and Directorate activities and may assist with special assignments, studies, or actions. Administrative responsibilities include managing complex and competing priorities; preparing, reviewing, and distributing Navy correspondence; maintaining training certificate archives and communicating training requirements; managing the muster list, floor plan, asset list, serial log, and Microsoft Teams administrative folder; updating email distribution lists monthly; and serving as the primary ETMS2 point of contact, coordinating with the Chief of Staff to ensure staff work on assigned tasks. The position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, and photocopiers. Situational telework is allowed, subject to customer requirements. The typical workday is eight hours, normally 7:30 a.m. to 3:30 p.m.; some flexibility is allowed with supervisor concurrence. The employee must be available during core hours of 9:00 a.m. to 3:00 p.m. and account for the hours in a pay period to maintain full-time status. Travel is up to 10% within the continental United States, with potential travel outside the continental United States.

Requirements

Bachelor’s degree in business or a related field, or at least three years of experience directly supporting a Navy customer in a business capacity in lieu of a degree.
Seven years of experience as a DoD Executive Assistant, including at least three years with the Navy.
Current or active DoD Secret security clearance.
Ability to obtain and/or maintain a DoD security clearance; security clearances may only be granted to U.S. citizens.
Legally authorized to work in the United States at the time of hire and throughout employment.
Excellent verbal and written communication and presentation skills.
Comfort working with and around all military and organizational levels, clients, customers, suppliers, and visitors.
Reliability and personal initiative in a fast-paced environment with changing priorities.
Ability to work well with others, contribute positively to the team environment, and seek ways to enhance contributions to the team.
Ability to handle differing situations, problems, and deviations according to general instructions, priorities, duties, policies, and program goals.

Nice To Haves

Proficiency in Microsoft Office, specifically Word, Excel, PowerPoint, and Outlook.

Responsibilities

Provide executive-level support to one or more Navy O-6 or civilian GS-15 leaders.
Support planning, management, tracking, execution, and reporting of program initiatives and actions.
Advise senior leadership on organizational policies, programs, and operations, including their development, direction, and continuity.
Facilitate communication and action management across multiple organizational levels, ensuring talking points and deliverables align with executive messaging and expectations.
Maintain a close and highly responsive relationship with the day-to-day activities of the office and Directorate.
Assist with special assignments, studies, or actions as needed.
Manage administrative operations and complex, competing priorities in accordance with organizational needs.
Prepare, review, and distribute Navy correspondence.
Maintain an accurate archive of training certificates and send communications about training requirements.
Maintain the muster list, floor plan, asset list, serial log, and administrative folder on Microsoft Teams.
Maintain email distribution lists and update them monthly for accuracy.
Serve as the primary ETMS2 point of contact and work with the Chief of Staff to ensure staff are addressing assigned tasks.