Administrative Assistant, Global Board Engagement

International Rescue Committee•New York, NY

6d•Hybrid

About The Position

The Administrative Assistant supports the International Rescue Committee’s Global Board Engagement team, which is responsible for Board practices, engagement, and strategy for IRC, Inc.’s Board of Directors and Board of Advisors. The role helps ensure Board materials, schedules, records, and communications are accurate, timely, and handled with discretion. It works closely with the President’s Office, internal departments, organizational leadership, and Board members, supporting the IRC’s mission to help people affected by conflict and disaster recover and regain control of their futures. The position provides committee support, meeting and scheduling logistics, internal and external communications, candidate tracking, database and records administration, and finance administration. It also supports ad hoc Board-related projects and other administrative duties as assigned. The role reports to the Director of Global Board Engagement and is hybrid, with at least two days per week at IRC’s NYC headquarters.

Requirements

At least 3 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance.
Prior experience working as an administrative assistant.
Demonstrated attention to detail and problem-solving skills.
Strong organizational and time-management skills, including the ability to meet tight deadlines and manage multiple demands.
Excellent interpersonal and communication skills, with confidence and poise when interacting with internal and external contacts.
Strong listening skills and the ability to accurately follow guidance.
Ability to maintain discretion and confidentiality when handling sensitive information.
Ability and interest to work independently and within a complex, cross-functional team structure.
Proactive approach, initiative, and ability to anticipate needs.
Ability to adapt to changing circumstances, navigate ambiguity and shifting priorities, and remain calm under pressure in a fast-paced environment.
Experience with Outlook email and calendar and familiarity with complex scheduling.
High proficiency in Microsoft Office suite; strong database management skills and experience with Adobe Acrobat Pro.
Commitment to IRC’s mission and adherence to IRC Way standards of Integrity, Service, Equality, and Accountability.

Nice To Haves

Bachelor’s degree preferred, but not required.
Experience working in a nonprofit business development department.
Experience working with high-net-worth individuals and/or senior partners.
Experience working with database platforms such as Salesforce.
Familiarity with AI tools such as Claude and interest in using them to improve existing systems and workflows.

Responsibilities

Attend and take minutes for four to six Board committees, which meet three to four times a year; prepare minutes for external sharing and condense them into two-page summaries for the Board of Directors.
Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings with internal and external leadership.
Provide day-of logistical support at quarterly in-person Board meetings and arrange rooms and IT for internal and external meetings.
Produce the monthly internal Bulletin for fundraising staff who partner with Board and Advisors members, and the external monthly newsletter for Board and Advisors; coordinate related internal updates as needed.
Track candidates for the Nominating & Governance Committee through the pipeline, maintaining accurate and confidential records.
Maintain Board and Advisors contact information, activity records, and campaigns in Salesforce, and maintain email distribution lists and team materials in RescueNet and Box.
Handle purchase requests, the team credit card, expense reports, and invoices.
Support ad hoc Board-related projects and perform other administrative and job-related duties as assigned.

Benefits

10 paid sick leave days.
10 U.S. holidays.
20–25 days of paid time off based on role and tenure.
Medical insurance starting at $163 per month.
Dental insurance starting at $6.50 per month.
Vision insurance starting at $5 per month.
Flexible spending accounts for healthcare, dependent care, and commuter expenses.
403(b) retirement savings plan with employer match and immediate vesting, plus a non-elective employer contribution based on age and years of service, with three-year vesting.
Disability and life insurance.
Employee Assistance Program offering confidential counseling and support services for employees and their families.