Administrative Assistant, Global Board Engagement

International Rescue Committee•New York, NY

7d•Hybrid

About The Position

The Administrative Assistant supports the International Rescue Committee’s Global Board of Directors and Board of Advisors through the Global Board Engagement team. The role manages board and committee meeting logistics, prepares minutes and summaries, produces internal and external communications, tracks candidates for the Nominating & Governance Committee, maintains contact and activity records, and handles team finance administration. The assistant works closely with the President’s Office, internal departments, senior leaders, and external board members, and is expected to handle sensitive information with discretion while supporting IRC’s humanitarian mission. The position reports to the Director of Global Board Engagement. It is hybrid, with a minimum of two days per week at IRC’s New York City headquarters.

Requirements

At least 3 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance.
Prior experience working as an administrative assistant.
Ability to adapt to rapidly changing circumstances and navigate ambiguity, shifting priorities, and setbacks.
Strong attention to detail, problem-solving, organization, and time-management skills, including the ability to meet tight deadlines and manage multiple demands.
Excellent interpersonal and communication skills, with confidence and poise when working with internal and external contacts.
Strong listening skills and ability to accurately follow guidance.
Ability to maintain discretion and confidentiality when handling sensitive information.
Ability and interest to work independently and within a complex, cross-functional team.
Proactive approach, initiative, and ability to anticipate needs.
Experience with Outlook email and calendar and familiarity with complex scheduling.
High proficiency in Microsoft Office, strong database-management skills, and experience with Adobe Acrobat Pro.

Nice To Haves

Bachelor's degree.
Experience working in a nonprofit business development department.
Experience working with high-net-worth individuals and/or senior partners.
Experience working with database platforms such as Salesforce.
Familiarity with AI tools such as Claude and interest in using them to improve existing systems and workflows.

Responsibilities

Attend and take minutes for four to six Board committees, which meet three to four times per year; prepare minutes for external sharing and condense them into two-page summaries for the Board of Directors.
Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings with internal and external leadership.
Provide day-of logistical support at quarterly in-person Board meetings and arrange rooms and IT for internal and external meetings.
Produce the monthly internal Bulletin for fundraising staff who partner with Board and Advisors members, and the external monthly newsletter for Board and Advisors; coordinate related internal updates as needed.
Track candidates for the Nominating & Governance Committee pipeline and maintain accurate, confidential records.
Maintain Board and Advisors contact information, activity records, and campaigns in Salesforce, and maintain email distribution lists and team materials in RescueNet and Box.
Handle purchase requests, the team credit card, expense reports, and invoices.
Support ad hoc Board-related projects and perform other administrative and job-related duties as assigned.

Benefits

10 paid sick leave days.
10 U.S. holidays.
20–25 paid time off days, depending on role and tenure.
Medical insurance starting at $163 per month.
Dental insurance starting at $6.50 per month.
Vision insurance starting at $5 per month.
Flexible spending accounts for healthcare, dependent care, and commuter expenses.
403(b) retirement savings plan with immediate-vesting employer match.
Non-elective employer retirement contribution based on age and years of service, with three-year vesting.
Disability insurance.
Life insurance.
Employee Assistance Program offering confidential counseling and support services for employees and their families.