Administrative Assistant, Global COO

RBC • Jersey City, NJ

2d • $75,000 - $105,000 • Onsite

About The Position

Provide senior-level administrative support to the Capital Markets Global COO leadership team. The role manages busy calendars and complex scheduling across internal and external stakeholders, coordinates meetings and events, and arranges domestic and international travel. It also handles expense reporting and pre-approvals, serves as a subject matter expert on travel and expense policies and other procedures, and ensures executives are prepared for meetings and events.

The Administrative Assistant manages contingent workforce and Statement of Work processes, including consultant and contractor onboarding and offboarding. Additional duties include supporting technology and supply requests; assisting with recruiting and staff onboarding and offboarding; creating and editing spreadsheets and presentations; providing team coverage; adapting to changing priorities; and leading ad hoc projects. The position is based at Goldman Sachs Tower in Jersey City, New Jersey, and is full-time, regular, salaried employment with a 40-hour workweek.

Requirements

• At least 5–7+ years supporting senior executives within the finance industry.
• Bachelor’s degree or equivalent.
• Strong organizational, attention-to-detail, and time-management skills.
• Ability to work independently, handle a wide range of administrative and executive support tasks, and maintain professionalism.
• Ability to remain calm under pressure and work in a fast-paced, dynamic environment.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and communicate priorities effectively.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Sound judgment and decision-making abilities.
• Ability to interact effectively and establish good working relationships with internal and external personnel.
• Excellent telephone etiquette.
• Self-starter with the ability to work independently.
• Tech-savvy, with proficiency in Microsoft Office and willingness to learn video conferencing platforms such as Webex, Zoom, and Teams.
• Problem-solving, prioritization, and multitasking skills.
• Emotional intelligence and ability to build trust and rapport with senior leaders.

Nice To Haves

• Driven, curious, and eager to take on more responsibility over time.

Responsibilities

• Provide senior-level administrative support to the Capital Markets Global COO leadership team.
• Maintain executive Outlook calendars and coordinate internal and external meetings, including complex scheduling across stakeholders.
• Organize and execute events for the executive team and external onsite meetings.
• Arrange and coordinate domestic and international travel agendas.
• Process senior leaders’ expense reports, assist with expense pre-approvals, and ensure compliance with policies and processing guidelines.
• Serve as a subject matter expert on travel and expense matters and other team policies and procedures.
• Arrange all aspects of in-person and virtual meetings and ensure executives are prepared for meetings and events.
• Manage the team’s Contingent Workforce Management and Statement of Work processes, including consultant and contractor onboarding and offboarding.
• Assist with technology requests, supply orders, and miscellaneous queries.
• Assist with recruiting and staff onboarding and offboarding, including requesting equipment setup and system access.
• Create and edit spreadsheets and presentations, and prepare meeting materials through printing, copying, collating, and binding.
• Handle regular activities independently, communicate potential issues or delays in advance, and provide team coverage and backup support.
• Adapt to shifting priorities, make judgment calls in ambiguous situations, and coordinate ad hoc projects as requested.

Benefits

• Comprehensive Total Rewards Program, including bonuses and flexible benefits.
• Competitive compensation, commissions, and stock where applicable.
• Development support through coaching and managing opportunities.
• 401(k) program with company-matching contributions.
• Health insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• Paid time-off plan.
• Opportunities to do challenging work and build close relationships with clients.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level