Executive Administrative Assistant (Hybrid)
About The Position
Intact Insurance Specialty Solutions is hiring an Executive Administrative Assistant for its Surety team in Blue Bell, Pennsylvania. The position follows a hybrid schedule and provides high-level administrative, clerical, and customer service support of a complex and confidential nature to top management. The role requires broad knowledge of company policies and procedures and customary computer packages, and includes preparing reports and recommendations for a superior. The assistant supports executives and office operations by managing communications, reports, documents, schedules, meetings, and travel; providing customer service; coordinating administrative tasks relating to personnel, finances, and supplies; and training administrative assistants as needed.
Requirements
- High school diploma with demonstrated experience.
- At least 6 years of experience.
Nice To Haves
- Associate or bachelor's degree strongly preferred.
Responsibilities
- Prepare correspondence, distribute external and internal communications, and perform other secretarial duties as required.
- Create regularly scheduled reports, PowerPoint presentations, and Excel spreadsheets.
- File documents and other materials; enter applicable office, division, or group information; and maintain product libraries, references, and indexes as applicable.
- Pre-screen, prioritize, and forward external and internal communications to or for supervisors or executives; perform customer service functions as required.
- Develop and maintain relationships throughout the company to facilitate communication and cooperation.
- Manage, coordinate, and revise executive schedules, appointments, meetings, and travel arrangements; arrange conference calls as needed.
- Edit and distribute office and project materials, and assist staff in developing and maintaining professional relationships with clients, regulatory agencies, and company offices.
- Handle administrative tasks related to personnel, office finances, and supplies, and perform other administrative duties relevant to the division.
- Train administrative assistants as necessary.
Benefits
- Comprehensive medical, dental, and vision insurance with no waiting period.
- Competitive paid time off programs.
- 401(k) savings plan and annual contributions of up to 12% of annual salary.
- Mental health support programs.
- Life and disability insurance.
- Paid parental leave.
- Additional voluntary benefits.
- Bonus potential for full-time employees.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
