Executive Administrative Assistant - Hybrid

Genesis10 • Charlotte, NC

13h • Hybrid

About The Position

Genesis10 is seeking an Executive Administrative Assistant for a 12+ month contract position with a global financial institution in Charlotte, North Carolina. The role provides diverse, confidential administrative support to senior management, including complex calendar management, travel coordination, and expense processing. The successful candidate will organize in-person meetings and off-sites, manage competing priorities, and handle sensitive information with integrity while communicating responsively and professionally.

Requirements

• Prior work experience as an Executive Administrative Assistant or comparable experience demonstrating advanced administrative and analytical skills.
• Exceptional verbal and written communication skills, with the ability to build relationships with internal teams and executive-level management.
• Demonstrated ability to manage multiple and competing priorities while supporting an executive.
• Excellent attention to detail, time-management, and organizational skills, with the ability to prioritize effectively.
• Ability to work independently, multitask, and handle confidential and sensitive material with the highest degree of integrity.
• Advanced skills in Outlook and other Microsoft Office programs, including Excel, Word, and PowerPoint.
• Knowledge of corporate systems for travel, expenses, and facilities requests.
• Strong executive presence and superior interpersonal communication skills.

Nice To Haves

• At least 10 years of experience as an assistant.
• JIRA and Confluence knowledge.
• Intermediate SharePoint knowledge.
• Technology savvy and able to handle multiple tasks and executives at once.

Responsibilities

• Provide diverse and confidential administrative support, including extensive and complex calendar management.
• Coordinate travel arrangements and process expenses.
• Organize large meetings, including securing rooms and arranging technology setup and catering as needed.
• Gather and report information relevant to the executive.
• Respond to incoming mail and handle internal client interactions.
• Manage different and conflicting objectives, projects, or activities.

Benefits

• Behavioral Health Platform
• Medical, dental, and vision coverage
• Health Savings Account
• Voluntary hospital indemnity coverage (critical illness and accident)
• Voluntary term life insurance
• 401K
• Sick pay for applicable states and municipalities
• Commuter benefits in Dallas, NYC, SF, and Illinois

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed