Executive Administrative Assistant (Hybrid)

Intact Specialty Solutions • Blue Bell, PA

1d • Hybrid

About The Position

Intact Insurance Specialty Solutions is seeking an Executive Administrative Assistant to join its U.S. Surety team, based in the Blue Bell, Pennsylvania office on a hybrid schedule. The role provides high-level administrative, clerical, and customer service support of a complex and confidential nature to top management. It requires broad knowledge of company policies and procedures and customary computer packages. The assistant prepares reports and recommendations for a supervisor’s action and performs administrative duties relevant to the division.

Requirements

• High school diploma with demonstrated experience.
• At least 6 years of experience.
• Broad knowledge of company policies and procedures and customary computer packages.

Nice To Haves

• Associate or bachelor's degree strongly preferred.

Responsibilities

• Prepare correspondence, distribute external and interoffice communications, and perform other secretarial duties as required.
• Create regularly scheduled reports, PowerPoint presentations, and Excel spreadsheets.
• File documents and materials; enter applicable office, division, or group information; and maintain product libraries, references, and indexes as applicable.
• Pre-screen, prioritize, and forward external and interoffice communications to or for supervisors and executives.
• Perform customer service functions as required.
• Develop and maintain relationships throughout the company to facilitate communication and cooperation.
• Manage, coordinate, and revise executives’ schedules, appointments, meetings, and travel arrangements.
• Arrange conference calls as needed.
• Edit and distribute office and project materials.
• Assist staff in developing and maintaining professional relationships with clients, regulatory agencies, and company offices.
• Handle administrative tasks related to personnel, office finances, and supplies.
• Train administrative assistants as necessary.
• Perform other administrative duties relevant to the division.

Benefits

• Comprehensive medical, dental, and vision insurance with no waiting period.
• Competitive paid time off programs.
• 401(k) savings plan and annual contributions of up to 12% of annual salary.
• Bonus potential for full-time employees.
• Mental health support programs.
• Life and disability insurance.
• Paid parental leave.
• Additional voluntary benefits.
• Time-off and flexible work arrangement options.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED