Administrative & Finance Assistant

OneOC•Santa Ana, CA

3d•$27 - $30•Onsite

About The Position

Relámpago del Cielo is seeking an Administrative & Finance Assistant to support administrative operations, enrollment coordination, bookkeeping, payroll administration, and daily office functions at a growing, mission-driven nonprofit cultural arts organization. The organization preserves, promotes, and teaches traditional Mexican performing arts and serves the Santa Ana and Orange County community through educational programming, cultural events, school partnerships, and community outreach. Reporting to the Office Manager, the position provides administrative, financial, and operational support, including student enrollment, tuition collection, accounts receivable and payable, bookkeeping assistance, payroll support, parent communication, customer service, and general office administration. The assistant works with parents, teachers, students, and staff and is expected to exercise independent judgment and initiative while managing multiple responsibilities in a fast-paced nonprofit environment. This is a part-time, non-exempt role based in Orange County, California, requiring 100% in-person work. The schedule is approximately 20 hours per week, including in-person availability for three Saturdays per month from 8:30 AM to 12:30 PM; additional weekday hours are scheduled according to operational needs. Compensation is $27.00–$30.00 per hour, depending on experience.

Requirements

2–5 years of experience in administrative support, bookkeeping, office administration, accounting support, or finance administration.
Bilingual English/Spanish proficiency.
Experience handling cash payments, receipting, payment processing, and customer financial transactions.
Working knowledge of accounts receivable and accounts payable.
Basic understanding of accounting principles, bookkeeping procedures, and financial recordkeeping.
Strong customer service, communication, and organizational skills.
Ability to manage confidential information professionally.
Strong proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
Strong attention to detail, problem-solving ability, and financial accuracy.
Ability to prioritize multiple responsibilities, meet deadlines, and work with minimal supervision in a fast-paced environment.
Ability to work independently while collaborating within a team environment.
Ability to meet the schedule requirement of in-person availability for three Saturdays per month, 8:30 AM–12:30 PM, with additional weekday hours based on operational needs.

Nice To Haves

Experience with bookkeeping functions.
Experience processing employee timesheets, providing payroll support, or using online payroll systems.
Experience using QuickBooks Online.

Responsibilities

Support daily office operations and administrative functions.
Assist with student enrollment and registration and maintain accurate student records.
Communicate with parents about enrollment and tuition-related questions.
Answer incoming calls and provide professional customer service.
Maintain organized electronic and physical records.
Support leadership and assist with additional operational needs as assigned.
Process tuition payments and maintain accurate payment records.
Collect, count, reconcile, and securely document cash payments and deposits.
Support accounts receivable and accounts payable functions.
Process invoices, receipts, and payment documentation.
Enter financial transactions into QuickBooks Online and maintain confidentiality of financial records.
Reconcile student enrollment records, tuition payments, and monthly account balances.
Assist with monthly reconciliation of financial records and account discrepancies.
Compile financial data and help prepare monthly income and expense reports for leadership.
Keep tuition accounts current and follow up on outstanding balances when needed.
Assist with employee timesheet review and payroll-related administrative support.
Support payroll processing and maintain payroll documentation through online payroll systems.
Maintain confidentiality of employee payroll and financial information.
Serve as a primary contact for parents with enrollment and tuition questions.
Collaborate with teachers, families, students, and staff.
Maintain professional communication and strong customer service standards.
Support a positive, flexible, and team-oriented work environment.
Perform additional duties as assigned based on organizational needs.