Finance & Administrative Assistant

INDIANA MILLS & MANUFACTURING INC•Westfield, IN

7d•Onsite

About The Position

IMMI is seeking a qualified and highly motivated individual to fill the role of Finance and Administrative Assistant. The Finance & Administrative Assistant provides critical financial and administrative support to the Center for Advanced Product Evaluation (CAPE) within the automotive manufacturing facility. This role is responsible for accounting tasks, invoice processing, budget tracking, financial recordkeeping, and general office administration to ensure smooth, efficient, and compliant operations. The assistant collaborates closely with finance, operations, and project teams to maintain accurate records, support reporting, and facilitate effective communication across departments. The position requires strong organizational, analytical, and communication skills, with the ability to work collaboratively to support business objectives.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Minimum 2–5 years of experience in finance, accounting, or administrative support roles, preferably in manufacturing or automotive industries.
Strong knowledge of basic accounting principles, bookkeeping, and financial reporting.
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Excellent organizational, time-management, and attention-to-detail skills.
Ability to multitask, prioritize work, and manage multiple tasks effectively.
Strong communication and interpersonal abilities.
Ability to handle confidential information with discretion and professionalism.

Nice To Haves

Experience in a technical or testing environment.
Familiarity with Oracle.
Basic understanding of budgeting and financial reporting.
Basic understanding of manufacturing processes and operations.

Responsibilities

Issue invoices to customers and issue purchase orders to suppliers.
Receive goods and services into the ERP system as required.
Assist with accounts payable and accounts receivable processes, ensuring compliance with company policies and accounting standards.
Maintain financial records, journals, and ledgers for CAPE projects and operations.
Support budget monitoring, month-end and year-end closing activities, reconciliations, and financial reporting.
Prepare basic financial reports, expense summaries, and budget tracking documentation.
Ensure confidentiality of financial and customer information in all activities.
Serve as a professional point of contact for internal and external stakeholders.
Coordinate and manage office operations, including procurement of supplies, equipment maintenance, and vendor relationships.
Maintain organized filing systems and documentation in compliance with company policies.
Support general office tasks such as data entry, correspondence, and document preparation.
Assist with HR-related administrative tasks, including onboarding, employee records, and training coordination.
Assign Oracle numbers to CAPE test requests.
Work closely with finance, operations, HR, and production teams to support financial and administrative requirements.
Assist in coordinating projects or initiatives requiring finance or administrative input.