Medical Clinic Receptionist & Administrative Assistant

Great Hire•Beverly Hills, CA

9d•Onsite

About The Position

The Receptionist & Administrative Assistant delivers a concierge-level experience for a medical clinic in an on-site role in Beverly Hills. Serving as the face and voice of the practice, this position welcomes clients, manages front-desk operations, and supports communication between patients and providers. The role also includes executive administrative and personal assistant duties, requiring attention to detail, discretion, and the ability to manage practice and personal logistics. The schedule is Tuesday through Friday, 9:00 AM to 5:00 PM, for 32 hours per week, with potential expansion to Mondays. Compensation is $22.00 per hour. The work takes place in a fast-paced, professional medical clinical environment and involves prolonged periods of sitting and computer use, as well as occasional light lifting or local travel for practice errands.

Requirements

Background in front desk operations, administrative assistance, hospitality, or customer service is preferred; medical clinic experience is a plus.
Exceptional written and verbal communication skills and a polished, professional, friendly demeanor.
Strong multitasking, attention to detail, and task follow-through.
Comfort using computers, email, calendar systems, and Microsoft Office or Google Workspace tools.
Ability to maintain strict client confidentiality, with HIPAA awareness, and remain composed in a fast-paced environment.
Adaptability in handling medical practice needs and executive or personal assistant tasks.
Valid driver’s license and reliable personal transportation for occasional errands.
Flexibility with scheduling as clinic needs evolve.

Nice To Haves

Medical clinic experience.

Responsibilities

Greet clients professionally and maintain a welcoming reception environment.
Manage client check-in and check-out procedures.
Answer, screen, and route phone calls, emails, and client inquiries.
Address patient questions and concerns with empathy and professionalism.
Schedule, confirm, and coordinate client appointments and follow-up visits.
Manage multi-provider calendars, appointment reminders, and scheduling changes.
Coordinate with healthcare providers and clinical staff about daily schedules and client needs.
Coordinate travel arrangements, reservations, itineraries, and off-site meetings.
Assist with personal appointments, errands, purchases, returns, and vendor management as requested.
Place follow-up calls and liaise with external vendors, service providers, and professional contacts.
Track administrative tasks through completion and anticipate organizational needs.