Senior Administrative Assistant

Eaton Corporation•Santa Ana, CA

23d•$65,000 - $95,000•Onsite

About The Position

Eaton’s Electrical Sector is seeking a Senior Administrative Assistant based at its Santa Ana, California location. The role provides broad administrative, organizational, and operational support to the Plant Manager and site leadership team. It oversees daily office operations, coordinates communications, supports employee engagement, organizes meetings and events, and helps maintain efficient administrative processes across the facility. The position serves as a liaison among site leadership, employees, customers, vendors, and visitors, with an emphasis on professionalism, confidentiality, and customer service. The expected annual salary range is $65,000–$95,000. Salary is a general guideline and may vary based on skills, experience, qualifications, market, and business considerations. Only candidates within 50 miles of the work location will be considered, except active-duty military service member candidates, who are exempt from the geographic limitation. Eaton does not provide employment immigration sponsorship or support for this position. The position is open until filled. Eaton states that it provides health and welfare benefits, retirement benefits, and programs offering paid and unpaid time away from work. Availability of specific programs and options may depend on eligibility factors, including location, hire date, and applicable collective bargaining agreements.

Requirements

High school diploma or GED from an accredited institution.
At least 3 years of administrative, executive support, office coordination, or related work experience.
Excellent technical secretarial skills.
Ability to recommend plans and coordinate a course of action.
Ability to work independently and respond to a wide variety of information requests.
Ability to work in a matrix environment, get results, and drive change through others.

Nice To Haves

Associate’s or bachelor’s degree in Business Administration, Communications, Human Resources, or a related field.
5 years of experience supporting leadership in a manufacturing, industrial, engineering, or operations environment.
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
Experience with SharePoint, Viva Engage, or other internal communication platforms.
Experience with invoice processing, purchase orders, and expense reporting.
Experience coordinating employee engagement programs and site events.

Responsibilities

Provide direct administrative support to the Plant Manager and site leadership team.
Oversee daily office administration and maintain organized filing and recordkeeping systems.
Manage conference rooms, common areas, office supplies, and administrative resources.
Coordinate visitor registration, plant tours, customer visits, and leadership visits with site departments.
Handle incoming and outgoing mail, deliveries, and site correspondence efficiently.
Maintain site directories, organizational charts, distribution lists, and shared calendars.
Create and distribute plant communications, announcements, newsletters, and leadership updates.
Maintain site communication platforms, including SharePoint, Viva Engage, AppSpace, digital communication boards, and employee engagement channels.
Support employee events, recognition programs, town halls, celebrations, and community involvement activities.
Assist with communication planning and execution for plant-wide initiatives.
Partner with HR to coordinate onboarding logistics for new hires, including orientation scheduling, workspace readiness, and welcome activities.
Assist employees with administrative inquiries and direct requests to appropriate departments.
Support training sessions, employee meetings, and workforce engagement initiatives.
Develop and maintain standard work procedures related to administrative and office operations.
Support special projects and perform additional duties as assigned by the Plant Manager.