Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• College diploma/certificate or an equivalent combination of education and experience in Office Administration, Business Administration, Information Systems, Administrative Services, Records Management, or a related field.
• 1-2 years of experience in administrative support or data entry roles.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Comfortable working with structured data and repetitive tasks.
• Ability to follow templates, standards, and data entry procedures consistently.
• Strong attention to detail and data accuracy.
• Ability to perform repetitive tasks with consistency and focus.
• Strong time management and ability to meet deadlines.
• Ability to manage high volume workloads efficiently.
• Clear communication and ability to follow instructions.
• Professional discretion in handling confidential information.
• Acceptable Vulnerable Police Record Check.

Nice To Haves

• Coursework or training related to information systems, data management, or digital record-keeping is an asset.
• Experience working with databases or web based systems is an asset.
• Experience in a non profit or multi service environment is an asset.
• Valid driver’s licence and access to a personal vehicle, if required for assigned work duties.

Responsibilities

• Enter, update, and maintain program, client, consent-related, and system records in a timely and accurate manner.
• Ensure data is complete, consistent, and aligned with established data standards, formats, and timelines.
• Upload, organize, file, and maintain digital documents and attachments within system records.
• Process and maintain records in accordance with established procedures, including consent-related documentation and other required program information.
• Review data entries for accuracy, completeness, and consistency.
• Identify and correct routine errors in accordance with established procedures.
• Flag duplicate records, missing information, inconsistencies, or recurring data issues for follow-up by the Systems team.
• Escalate complex or systemic data issues to the Systems team for investigation and resolution.
• Support ongoing data clean-up, record correction, and data quality improvement activities.
• Execute defined workflows and administrative processes within organizational systems.
• Support bulk record updates, document processing, and other high-volume administrative activities associated with system implementation and data quality initiatives.
• Follow established procedures for handling and processing system-related requests.
• Maintain organized records and adhere to documentation standards.
• Assist with structured data imports, exports, and system-supported tools, as directed, to reduce manual data entry over time.
• Maintain strict confidentiality of client, staff, and organizational information.
• Ensure all data entry and handling align with organizational policies and regulatory requirements.
• Follow established procedures for managing sensitive or restricted information.
• Support audit readiness by maintaining accurate and complete records.
• Attend agency staff meetings and training, team meetings and special events.
• Maintain optimal attendance at work.
• Work in compliance with all applicable regulations and laws.
• Comply with all Macaulay policies, practices and quality standards.
• Work to further Macaulay’s mission, vision, values and strategic directions.

Benefits

• Competitive Benefits Package (health & dental)
• paid time off entitlements (including vacation days & float days)