Pharmacy Administrative Assistant

Berkshire Health Systems • Pittsfield, MA

1d

About The Position

Under the general direction of the System Pharmacy Director and in compliance with applicable departmental and hospital policies, procedures, standards, and regulatory requirements, the Pharmacy Program Coordinator is responsible and accountable for the department’s secretarial and clerical functions. The role takes and posts minutes at departmental and other meetings, greets and directs department visitors, and coordinates pharmaceutical sales representatives’ visits to the Medical Center.

The position also handles routine and advanced duties for BMC managers as assigned. Responsibilities include managing calendars, scheduling meetings and appointments, planning events, preparing correspondence, reports, and documents, and organizing files.

Requirements

• Two years of office management experience.
• Demonstrated ability to function independently.
• Demonstrated ability to track data and formulate reports for management.
• Advanced computer skills in Word, Excel, and PowerPoint.
• Excellent interpersonal and organizational skills.
• Experience handling confidential documents, including personnel files.
• Self-motivation and comfort working with deadlines.
• Ability to take direction.
• Ability to problem-solve and prioritize numerous tasks and demands.
• Demonstrated conflict resolution skills.
• High school graduation or a high school equivalency certificate.

Nice To Haves

• Pharmacy experience.
• Experience managing purchasing activities.
• Business training or secretarial and data-entry training.
• Associate’s degree in Business.

Responsibilities

• Perform secretarial and clerical functions for the department.
• Take and post minutes at departmental and other meetings.
• Greet department visitors and direct them to their appointments or destinations.
• Coordinate pharmaceutical sales representatives’ activities during visits to the Medical Center.
• Handle routine and advanced duties for BMC managers as assigned.
• Manage calendars and schedule meetings and appointments.
• Plan events.
• Create correspondence and prepare reports and documents.
• Organize files.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED