Pharmacy Administrative Assistant

SpecialtyRx•Morton Grove, IL

About The Position

Specialty Rx is a long-term care pharmacy providing pharmaceutical services to long-term care facilities and assisted living communities. The Pharmacy Administrative Assistant supports daily pharmacy operations with clerical, administrative, and customer service work, helping ensure smooth communication across departments and a professional, efficient work environment. The role is based in Morton Grove.

Requirements

Strong communication, time-management, and organizational skills.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Attention to detail, professionalism, and ability to handle confidential information.
Ability to lift up to 30 pounds occasionally, such as supplies and small packages.
Positive, team-oriented attitude and ability to adapt to changing priorities.

Nice To Haves

Registration as a Pharmacy Technician with the Illinois Board of Pharmacy.
Prior experience in a pharmacy, healthcare, or similar administrative setting.

Responsibilities

Answer and route phone calls professionally and efficiently.
Greet and assist internal and external personnel with courteous, helpful service.
Monitor and accurately respond to department emails and phone inquiries.
Process and reconcile returned medication credits from partner facilities.
Provide non-technical pharmacy technician support, including handling medication returns and organizing pharmacy supplies.
Support new employee onboarding tasks, including issuing ID badges.
Maintain office supply inventory and keep work areas properly stocked.
Assist with organizing internal staff and facility engagement events.
Help maintain workspace cleanliness and follow safety and organizational protocols.
Perform other duties and special projects as assigned based on pharmacy needs.