Administrative Specialist - Pharmacy
About The Position
The Administrative Specialist provides high-level administrative and operational support to three pharmacy enterprise directors at UVA Health. This full-time, on-site role supports pharmacy teams across inpatient, outpatient, infusion, clinical, and business service areas, helping a large, geographically distributed operation run efficiently. The position offers visibility to senior pharmacy leadership and supports an enterprise with more than 650 pharmacy professionals. The role involves leadership calendar and meeting coordination, onboarding and scheduling support for new team members, assistance with requisitions and financial processes, coordination of communication across pharmacy locations, and management of office operations and supplies. The specialist also anticipates leadership needs and works with an expanding administrative support team to improve efficiency and standardize processes. Success requires organization, attention to detail, professionalism, adaptability, and confidence managing competing priorities.
Requirements
- High school graduate or equivalent.
- At least 3 years of relevant experience.
- Strong organization, attention to detail, professionalism, and adaptability.
- Ability to manage multiple priorities with confidence.
Responsibilities
- Manage complex leadership calendars, scheduling priorities, and meeting coordination.
- Organize department meetings, leadership forums, and town hall events.
- Support onboarding activities and scheduling for new pharmacy team members.
- Assist with requisitions, financial processes, approvals, and operational workflows.
- Coordinate communication and administrative activities across multiple pharmacy locations.
- Maintain office operations, administrative resources, and supply management.
- Anticipate leadership needs and proactively address administrative challenges.
- Partner with the administrative support team to improve efficiency and standardize processes.
Benefits
- Medical, dental, and vision insurance.
- Generous paid time off.
- Retirement savings.
- Long-term and short-term disability.
- Health savings plans and flexible spending accounts.
- Certification and education support.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
