Administrative Specialist

State of Oregon • Salem, OR

9d • $4,312 - $5,988 • Hybrid

About The Position

The Oregon Government Ethics Commission (OGEC) is hiring an Administrative Specialist 2 to provide administrative support and business process improvement for OGEC’s statewide training program. The position helps public officials access learning opportunities and coordinates processes and procedures that support the team.

The role is based in the OGEC office in Salem, Oregon. In-office presence is required, with teleworking possible as business needs allow. The workload can be high-volume, unpredictable, and fast-paced. The position involves working in a moderately noisy area with distractions, maintaining good working relationships with employees, and daily computer use, typing, talking, sitting, and standing.

This is a full-time, permanent position represented by SEUI 503, Special Coalition. The listed non-PERS salary range is $4,312–$5,988 per month; the PERS salary range is $4,611–$6,401 per month. The anticipated start date is early January 2027, though dates may change. A valid driver’s license and acceptable driving record are required, or the candidate must provide an alternate method of transportation.

Requirements

• Three years of secretarial or administrative support experience, including coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; or an associate degree in general office occupations and two years of such experience.
• Experience reviewing accounts payable and receivables and reconciling expenses.
• Experience communicating detailed technical information to diverse audiences.
• Experience creating tracking and monitoring procedures.
• Experience analyzing business processes.
• Valid driver’s license and acceptable driving record, or an alternate method of transportation.
• Applicants must submit a resume and cover letter, and complete the job history and education sections of the application.

Nice To Haves

• Experience with Public Records and Public Meetings Law.
• Experience with the administrative rule-making process.
• Experience establishing and maintaining working relationships with stakeholders.
• Experience evaluating trends and making recommendations.
• Experience working with new technology solutions and policy changes.

Responsibilities

• Provide administrative support to OGEC’s statewide training program.
• Support business process improvement.
• Coordinate office procedures.
• Prepare narrative and statistical reports.
• Collect and analyze administrative data.
• Review accounts payable and receivables and reconcile expenses.
• Communicate detailed technical information to diverse audiences.
• Create tracking and monitoring procedures.
• Analyze business processes.

Benefits

• Robust health care plan and benefits.
• Scheduled cost-of-living adjustments: 4% effective January 1, 2027.
• Retirement planning, including PERS and deferred compensation.
• 11 paid holidays a year.
• Training opportunities and career growth potential.
• Potential eligibility for Public Service Loan Forgiveness.
• Free parking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree