Executive Administrative Assistant (Hybrid)

RTX•East Hartford, CT

1d•Hybrid

About The Position

The Executive Administrative Assistant provides executive administrative support to the Vice President and Executive Team of the Integrated Business Planning (IBP) organization at Pratt & Whitney. The position is hybrid, with regular work both onsite and offsite; the onsite schedule is determined in partnership with the leader. The role requires U.S. citizenship because certain necessary systems are accessible only to U.S. citizens. Flexibility for occasional off-shift work may be needed for events and workload surges.

Requirements

Associate degree and at least 8 years of executive administrative support experience, or, in the absence of a degree, a high school diploma/GED and 10 or more years of executive administrative support experience.
Advanced proficiency in Microsoft Office 365, including Outlook, PowerPoint, Excel, and Word.
U.S. citizenship is required to access certain necessary systems.

Responsibilities

Manage complex and frequently changing calendars, meetings, appointments, and leadership commitments.
Identify scheduling conflicts proactively and recommend solutions based on business priorities.
Prepare leaders for meetings by coordinating agendas, materials, presentations, and required pre-work.
Arrange catering for internal and external meetings.
Coordinate domestic and international travel arrangements, itineraries, and related logistics as needed.
Process and reconcile invoices, expense reports, and related documentation, ensuring timely and accurate submission in accordance with company policies and procedures.
Screen and field incoming inquiries and scheduling requests, provide timely responses, and direct items to appropriate individuals for action or information.
Coordinate confidential and sensitive information with discretion.
Manage electronic distribution lists and organizational charts, confidential information and materials, executive email organization, and department supplies.
Ensure shared spaces are organized and maintained to support leadership activities.
Monitor office supplies, equipment, and materials; maintain appropriate inventory levels and coordinate replenishment as needed.
Partner with Executive Administrative Assistants across Operations, Quality, Engineering, and Programs Leadership to establish clear communication and coverage as required.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Short-term disability
Long-term disability
401(k) match
Flexible spending accounts
Flexible work schedules
Employee assistance program
Employee Scholar Program
Parental leave
Paid time off
Holidays
Annual short-term and/or long-term incentive compensation programs may be available depending on position level and collective-bargaining coverage; payments are not guaranteed.