Executive Administrative Assistant (Hybrid)

RTX•East Hartford, CT

1d•$60,000 - $114,000•Hybrid

About The Position

The Executive Administrative Assistant provides executive administrative support to the Vice President and Executive Team of the Integrated Business Planning (IBP) organization at Pratt & Whitney, an RTX business. The position is hybrid, with regular work both onsite and offsite. The role requires flexibility for occasional off-shift work for events and surges.

Requirements

Associate degree and at least 8 years of executive administrative support experience, or a high school diploma/GED and at least 10 years of executive administrative support experience.
Advanced proficiency in Microsoft Office 365, including Outlook, PowerPoint, Excel, and Word.
U.S. citizenship is required because access to certain necessary systems is limited to U.S. citizens.

Responsibilities

Manage complex and frequently changing calendars, meetings, appointments, and leadership commitments; identify scheduling conflicts and recommend solutions based on business priorities.
Prepare leaders for meetings by coordinating agendas, materials, presentations, and pre-work; arrange catering for internal and external meetings.
Coordinate domestic and international travel arrangements, itineraries, and related logistics as needed.
Process and reconcile invoices, expense reports, and related documentation, ensuring timely and accurate submission under company policies and procedures.
Screen and respond to incoming inquiries and scheduling requests, and direct items to appropriate people for action or information.
Coordinate confidential and sensitive information with discretion.
Manage electronic distribution lists, organizational charts, confidential information and materials, executive email, and department supplies.
Keep shared spaces organized and maintained for leadership activities; monitor supplies, equipment, and materials, maintain appropriate inventory, and coordinate replenishment.
Partner with Executive Administrative Assistants across Operations, Quality, Engineering, and Programs Leadership to establish communication and coverage as needed.
Work occasional off-shift hours as needed for events and surges.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Short-term disability
Long-term disability
401(k) match
Flexible spending accounts
Flexible work schedules
Employee assistance program
Employee Scholar Program
Parental leave
Paid time off
Holidays
Potential annual short-term and/or long-term incentive compensation, depending on position level and collective-bargaining coverage