Administrative Assistant (Hybrid)

Eversource Energy•Berlin, CT

2d•Hybrid

About The Position

Performs varied and confidential administrative work, including meeting and travel management, purchasing-related activities, creating and maintaining professional business materials, and maintaining department records. The role requires a high degree of initiative and judgment and may involve making decisions within prescribed limits of authority when the principal is absent. The position is hybrid under current guidelines, which require at least three office days per week, including Tuesdays and Wednesdays. The third office day is arranged with the employee’s supervisor according to department needs. Employees must be able to work up to five days in the office when needed or if the policy changes. The position supports correspondence, reports, records, schedules, budgets, forecasts, and other administrative needs. It handles sensitive information and communicates with internal and external contacts. The employee may also perform administrative duties for others when needed. Emergency restoration assignments are part of the role and may require work outside normal responsibilities, hours, and location. Travel between Massachusetts, Connecticut, and New Hampshire may be required.

Requirements

High school diploma or equivalent experience.
Four years of related administrative experience.
Excellent typing skills.
Thorough knowledge of Microsoft Office applications, including Word, PowerPoint, and Excel.
Good oral and written communication skills and the ability to communicate effectively with internal and external contacts at all levels.
Ability to handle highly confidential or sensitive matters.
Initiative and sound judgment.
Ability to work independently and collaboratively.
Ability to prioritize multiple tasks, manage deadlines, and follow through on assignments.
Availability for emergency restoration assignments as required.
Availability to travel between Massachusetts, Connecticut, and New Hampshire as necessary.

Nice To Haves

Experience supporting an information technology department.
Certification in secretarial science.

Responsibilities

Plan setups and prepare correspondence, reports, records, speeches, and other materials, including complex and highly confidential materials.
Proofread and edit materials for grammar, punctuation, and spelling.
Acknowledge correspondence, initiate inquiries, obtain information, and draft letters for signature.
Prepare and process forms and reports, including time sheets, expense reports, payment authorizations, purchase requisitions, vacation schedules, and vehicle reports.
Gather and compile statistical and related information; compute data and prepare reports, statements, summaries, tabulations, and schedules.
Handle sensitive information and establish and maintain files and manuals.
Receive and distribute mail, prioritize correspondence, investigate matters, and follow up as required.
Receive visitors and respond to inquiries.
Arrange appointments, meetings, and travel; prioritize and maintain calendars.
Gather materials for reports, presentations, and special assignments, and ensure data is complete and properly formatted.
Develop budget and forecast input and prepare supporting documentation from source documents; analyze budget materials for supervisor review and approval when needed.
Perform administrative duties for others when needed.
Participate in emergency restoration assignments as required.