Administrative Assistant 3: Auburn/Hybrid

State of Washington • King County – Auburn, WA

6d • Hybrid

About The Position

The Administrative Assistant 3 provides administrative and coordinated office support at the WorkSource office in Auburn. The position is expected to work a hybrid schedule with one day of telework and four days in the office; the supervisor determines the final schedule. The duty station is in King County and is eligible for an additional 5% King County premium pay.

The role supports office processes and procedures, staff travel and training, scheduling, correspondence, personnel and payroll administration, and fiscal operations. It also provides liaison support for telecommunications and technical matters, including ESP network access, building access, and IT Remedy tickets. Fiscal duties include assisting with budget preparation, monitoring expenditures, verifying documents and financial records, and managing equipment and supplies.

The ideal candidate is organized, detail-oriented, proactive, and an excellent communicator. The position requires the ability to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.

Requirements

• High school diploma or equivalent and three years of clerical, office, or administrative experience; alternatively, an associate degree in business administration, public administration, or a closely related field may substitute for experience.
• Alternatively, one year of experience as an Administrative Assistant 2 or two years of experience as an Administrative Assistant 1.
• Ability to take action to learn and grow and to take action to meet the needs of others.
• Budgeting and cost management skills, including evaluating costs, approving purchases, and developing cost estimates.
• Budget preparation and monitoring skills, including preparing budgets, developing estimates, and monitoring expenditures.
• Ability to create and enforce standards and procedures.
• Ability to act as a primary contact and represent management.
• Ability to prepare detailed reports and proposals.
• Ability to manage recruitment, selection, and promotion processes.
• Word-processing skills, including formatting and automating text; data management, including organizing and integrating content; secure file handling; professional editing and formatting; and problem-solving to troubleshoot issues and adapt content.
• Must pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.

Responsibilities

• Perform administrative functions and provide coordinated support.
• Provide backup for staff and assist with special assignments, committee work, recognition activities, and other activities.
• Assist in developing and implementing office processes and procedures, including ESP network access, building access, and IT Remedy tickets.
• Arrange staff travel and training and maintain supporting documentation.
• Generate activity schedules and schedule events in the facility.
• Coordinate personnel matters, including recruitment, selection, appointment, and promotion.
• Track and monitor performance evaluation schedules; inform supervisors about updated and new policies or procedures; and manage performance notices and annual reviews.
• Provide personnel and payroll administrative support.
• Support budget preparation; research, process, monitor, and track expenditures; and review, process, and verify program documents and financial records.
• Monitor equipment and supply needs, prepare estimates, place orders, receive and stock inventory, and track surplus and equipment transfers.

Benefits

• Additional 5% King County premium pay for the King County duty station.
• Flexible work schedules and teleworking opportunities may be available for eligible positions.
• Support for employee growth and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED