Administrative Assistant

Smithsonian Institution•Washington, DC

About The Position

The Administrative Assistant is located in the Smithsonian Institution’s Office of Occupational Safety, Health and Environmental Management (OSHEM). The position provides financial, procurement, and clerical support, including work related to financial management, budget administration, procurement, and/or human resources. More than one selection may be made from the announcement.

Requirements

Requires career or career-conditional status or eligibility.
Males born after December 31, 1959, must be registered with Selective Service.
Qualification requirements, including one year of time-in-grade at the next lower grade for promotion candidates, must be met within 30 days of the announcement closing date.
Qualifying experience: one year of specialized experience equivalent to at least the GS-07 level in the Federal Service, including standard office and administrative support; creating purchase orders; serving as a Purchase Card (PCard) holder; managing time and attendance, travel arrangements, and other clerical functions; managing calendars for supervisors and managers; and helping gather information from systems or reports to prepare internal reports.
Alternatively, qualifying education may include a master's or equivalent graduate degree demonstrating the knowledge, skills, and abilities necessary to do the work; two full years of progressively higher-level graduate education leading to such a degree; or a related LL.B. or J.D.
Education and experience may be combined to meet the basic qualifications.
Applicants qualifying through foreign education must provide transcripts and proof of U.S. accreditation.
The resume must be no more than two pages and should describe experience relevant to the position.
Time-in-grade rules apply to eligible current or recent General Schedule employees under competitive merit promotion procedures.

Responsibilities

Order goods and services using the agency’s procurement system.
Provide staff guidance and recommendations on requirements, regulations, and procedures related to administrative operations.
Prepare and track forms for billing, receiving, disbursing, and/or transferring funds.
Follow up on transactions to ensure completion.
Prepare, review, certify, and approve travel authorizations and vouchers in the travel system.
Prepare or review outgoing correspondence for grammar, format, and correctness.