WSH: High School Administrative Assistant, 7.5 hours/day, school-year

Traverse City Area Public Schools•Traverse City, MI

1d•Onsite

About The Position

The High School Administrative Assistant to the Principal works under the supervision of the building Principal. The position provides administrative and student-support services, including communication and office operations, student enrollment and recordkeeping, attendance accounting, and first aid. The role supports school staff and students and assists with emergencies and other duties as assigned.

Requirements

College degree and/or previous relevant work experience.
Advanced knowledge of computers and technology.
Ability to type at least 40 words per minute accurately.
Excellent organizational skills, with attention to detail and time management.
Excellent public relations skills.
Ability to deal with injuries.
Knowledge of math and accounting principles.
Analytical ability to gather and interpret data.
Proficiency in spelling, grammar, and information technologies.
Dependability and reliability, and ability to protect sensitive and confidential information.
Ability to report regularly and consistently and maintain punctual attendance.
Ability to listen and communicate information and ideas orally to a diverse population.
Ability to discern information and formulate appropriate actions.
Critical-thinking skills and ability to provide appropriate solutions.
Ability to work effectively and efficiently.
Ability to meet the described physical demands, including frequent walking and physical activity; using hands and arms for signaling; light lifting and carrying; and moving about school property, including bending, pushing, pulling, lifting, twisting, climbing, stooping, or crouching, with and without students.
Ability to work in indoor environments with moderate to loud noise, in cold or hot temperatures, and on slippery or uneven surfaces, around students, school equipment, and office equipment.
Must pass a criminal history background check.

Nice To Haves

CPR and first aid.

Responsibilities

Type correspondence and reports for the Assistant Principal and Counselor.
Greet and assist visitors, staff, and students; answer phones and make appointments.
Communicate effectively within the building and with the community.
Maintain and update student CA-60 files, including photos, report cards, and filing, as well as office files.
Complete enrollment tasks, including locker assignments, books, bus passes, and CA-60 requests.
Dispense medications and provide first aid to students.
Handle pupil accounting, including daily attendance and recordkeeping.
Coordinate with agencies regarding truancy and probation.
Work with the Truancy Department regarding truant neighborhood students.
Sort and distribute mail.
Operate and maintain standard office equipment.
Complete accident reports for student injuries.
Supervise students sent to the office.
Administer and record first aid for injured and ill students.
Support and assist teachers and guest teachers with day-to-day activities.
Assist with lockdowns and other emergency situations.
Schedule conference room use for meetings and general purposes.
Perform other duties as assigned.