High School Administrative Assistant

Teton County School District #1•Jackson, WY

1d•Onsite

About The Position

The High School Administrative Assistant provides and maintains an orderly, efficient office that creates a positive environment for the school community and the public, and supports the school climate and district vision. The position is based at Jackson Hole High School and is scheduled for 201 working days during the 2026–2027 school year, from August 14, 2026, through June 25, 2027; calendar days are prorated based on the start date. The position reports to Building Administration. The salary starts at $55,462 per year, is exempt, and is DOE. Insurance and retirement benefits are offered. The role supports school office operations, substitute coverage, staff communications, budgeting and purchasing, student services and records, building use, school communications, and coordination with families, the community, and district departments. It also provides initial assistance with first-aid-related needs when the nurse is absent. The position is typically performed indoors, with occasional outdoor duties, and may involve moving between rooms and navigating crowded hallways.

Requirements

High school graduation or equivalent.
Ability to work with people with various personality types.
Ability to follow and successfully complete written and oral directions.
Ability to maintain a high level of confidentiality regarding staff and student information.
Ability to communicate clearly and positively with members of the school community.
Strong secretarial and office operations skills, including typing, filing, operating office equipment, telephone handling, and working with the public.
Working knowledge of Microsoft products and Google Suite.
Ability to quickly become proficient with the district student information system and bookkeeping systems.
Sound emotional judgment.
Strong organizational skills, including the ability to multitask, prioritize, and meet deadlines.

Nice To Haves

Basic accounting experience.

Responsibilities

Monitor the daily Aesop report and communicate substitute staffing needs to the substitute coordinator and building administration.
Maintain daily records of substitutes, leaves, illnesses, and other staff-related data; orient and assist substitutes with their assigned duties.
Maintain staff contact lists, emergency information, and phone trees, and assemble emergency procedures for staff in the event of a closure or other emergency.
Arrange and follow up on work orders to repair office equipment.
Perform routine office procedures, including telephone handling, message taking, and copying.
Process staff requisitions and purchase orders in accordance with the school budget, and support school budgeting and ordering processes.
Enter credit card transactions in the Intellilink card processing system; post cash receipts to the accounting system and deposit them at the bank.
Run regular budget reports for the building principal and support district objectives.
Assist students and staff with first-aid-related items when the nurse is absent, and provide initial assistance with their varying needs.
Coordinate student activities, including winter sports, swimming, tennis, and after-school programming.
Coordinate building and facility use with staff and custodians.
Manage school-specific website communications and events; sort and distribute school communications and mail; create, maintain, and monitor informational bulletin boards.
Assist the PTO, parents, and community members with events, questions, and requests.
Coordinate student transportation needs and changes with the transportation department.
Ensure student registration is complete and accurate and update enrollment-status changes.
Ensure student demographic information is complete and accurate; create cumulative student folders; maintain student schedules and records; reconcile attendance daily; and process student requests promptly.
Perform other duties as assigned.