School Administrative Assistant
About The Position
The School Administrative Assistant supports the School of Autism by providing customer service to callers and walk-in visitors, organizing and maintaining NPS-related documentation, and responding to parent/guardian and school district inquiries. The role also translates verbal and written school communications for Spanish-speaking clients and families. This in-person position handles reception, scheduling, school correspondence, attendance support, student records, and IEP meeting coordination. The assistant also performs general clerical and office-support duties and completes other reasonable related duties as assigned.
Requirements
- Minimum of an associate degree or equivalent.
- At least 1 year of administrative or secretarial experience, preferably in a school setting.
- Strong analytical skills and the ability to quickly learn and apply technical knowledge.
- Excellent oral and written communication skills.
- Exceptional interpersonal and customer service skills.
- Strong knowledge of computer programs, including database, spreadsheet, word processing, presentation, and email functions, as well as the MS suite.
- Accurate typing speed of 55–60 WPM.
- Must fulfill employment requirements, including clearance of required background records, professional and physical examinations, and drug testing.
- Must be able to lift at least 40 lbs.
- Frequent sitting, twisting, typing, talking, hearing, and repetitive motions; occasional walking, standing, bending, grasping, pulling, pushing, and reaching.
Nice To Haves
- Bilingual Spanish-speaking ability.
Responsibilities
- Greet and welcome visitors, determine their needs, and direct them appropriately.
- Answer, screen, and route incoming calls using a multi-line phone system.
- Manage calendars, schedule IEP meetings and tours, and coordinate meeting rooms.
- Keep the reception area tidy, presentable, and supplied with necessary materials.
- Order and organize office supplies and inventory.
- Receive, sort, and distribute mail, packages, and deliveries.
- Prepare visitor badges, maintain sign-in logs, and follow security protocols.
- Provide basic information in person, by phone, or by email.
- Perform clerical tasks, including filing, photocopying, scanning, and data entry.
- Monitor entry points and enforce visitor access procedures.
- Receive and forward daily lunch requests to the cafeteria.
- Assist with typing and mailing school communications, parent and staff announcements, and other correspondence.
- Assist with daily attendance.
- Mail and file progress report cards.
- Maintain the student database system.
- Schedule and set up all IEP meetings.
- Translate into Spanish for necessary meetings and calls.
- Perform other reasonable related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
