School Administrative Assistant

Apple Montessori Schools•Kinnelon, NJ

6h•Onsite

About The Position

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to support the smooth and efficient operation of its school locations in Morris Plains and Kinnelon, New Jersey. The role serves as the first point of contact for families, staff, and visitors and provides administrative support to school leadership and the wider school community. The schedule is Monday through Friday, 12:00 p.m. to 6:30 p.m. The position is hourly and non-exempt. The role includes maintaining student records and school documentation, managing communications and scheduling, supporting enrollment and onboarding, assisting with events and staff meetings, and keeping the front office clean, organized, and secure. Apple Montessori Schools describes a supportive and collaborative team environment, opportunities for career growth and development, competitive salary and comprehensive benefits, and the opportunity to make a meaningful impact on students and families.

Requirements

High school diploma or equivalent.
At least 2 years of administrative or office experience.
Excellent verbal, written, and interpersonal skills, including the ability to initiate and maintain working relationships with staff and families at all levels.
Computer literacy in Microsoft Word, Excel, Outlook, and web-based applications.
Proficiency in using office equipment.
Excellent organizational skills and attention to detail.
Ability to multitask in an office setting.

Nice To Haves

Associate’s or Bachelor’s degree preferred.
Administrative or office experience in a school or educational setting preferred.
Experience working in a school setting highly preferred.

Responsibilities

Greet and assist students, parents, staff, and visitors warmly and professionally.
Maintain student records, attendance logs, and general school documentation.
Support school leadership with scheduling, correspondence, and calendar management.
Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset.
Assist in coordinating school events and staff meetings.
Assist with enrollment paperwork and student onboarding.
Maintain a clean, organized, and secure front office environment.
Perform basic bookkeeping or billing tasks as needed.
Collaborate with teachers and staff to support school-wide initiatives.