School Front Office Administrative Assistant
About The Position
Celebrate the Children School in Denville, New Jersey, is hiring a full-time School Front Office Administrative Assistant for the 2026–2027 school year. This is a 12-month position supporting the Vice Principal, Administration, and school operations while helping maintain a professional, safe, and organized work environment. Hours are 8:00 a.m.–4:00 p.m. during the school year (September through June) and 8:00 a.m.–3:00 p.m. during the summer (July and August). The position handles front-office communications and visitor procedures, organizes attendance and office records, supports staff and students with administrative needs, and assists with school calendars, room reservations, events, and safety procedures. The role requires confidentiality, strong communication and organizational skills, computer proficiency, and the ability to manage multiple tasks in a fast-paced school environment.
Requirements
- High school diploma.
- Ability to manage and prioritize multiple projects, activities, and tasks simultaneously.
- Ability to work toward implementing solutions in a fast-paced environment.
- Highly developed verbal and written communication skills.
- Ability to type at least 50 words per minute and strong attention to detail.
- Extensive computer and software skills; Google Workspace knowledge is required.
- Knowledge of basic office-management principles and practices.
- Two years of previous experience in a school setting is preferred but not required.
Nice To Haves
- Two years of previous experience in a school setting.
Responsibilities
- Follow school policies, procedures, and objectives while maintaining a high level of work ethic.
- Maintain confidentiality and refrain from sharing confidential employee or student information.
- Provide general support to the Vice Principal, Administration, and school staff as requested.
- Greet visitors, verify that they have proper identification, provide needed amenities, and notify staff of their arrival.
- Keep the front office and lobby organized, clean, and neat; organize, locate, and digitize paperwork when appropriate.
- Triage and forward calls professionally and promptly, or take messages as needed.
- Organize and maintain daily staff and student attendance and assist with coverage.
- Scan and send a copy of the daily attendance sheet to HR.
- Copy and distribute memos, letters, field-trip permission slips, and other materials in collaboration with administration and teachers.
- Assist parents with using the parent portal for document access and use.
- Maintain visitor sign-in procedures and compliance with the Raptor system.
- Assist with room reservations and manage the school-wide and Vice Principal calendars.
- Track attendance during fire drills and act as the first responder in the missing-student procedure.
- Collaborate with environmental services staff to prepare for special events.
- Send staff-wide emails with administration's permission.
- Maintain Business Office paperwork and route forms to the appropriate administrators for signature.
- Process and document staff time-off requests through the ADP system.
- Perform other duties within the scope of employment as assigned.
Benefits
- Competitive salary
- Medical, dental, and vision insurance
- Life insurance
- Flexible Spending Account
- Tuition reimbursement
- Long-term disability insurance
- 401(k) plan with employer match
- Ongoing training and opportunities for growth within the organization
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
