School Administrative Assistant

WRK Group•Wilmington, DE

6h•$20 - $26•Onsite

About The Position

Kingswood Community Center is seeking a School Administrative Assistant to support our Early Learning Center. In this role, you’ll help families complete enrollment paperwork, maintain student records, and keep school administrative tasks running smoothly. Founded in 1946, Kingswood Community Center serves Northeast Wilmington with early learning, youth, senior, and community programs. Together with REACH Riverside and The Warehouse, we form the WRK Group, a collaborative committed to creating opportunities and improving quality of life. This position supports KCC’s Early Learning Center exclusively. You’ll help keep school records accurate, enrollment follow-up timely, and administrative deadlines on track. Working under the Head of School’s direction, you’ll support the education team and families while coordinating with the receptionist and KCC operations on shared needs. The role focuses on school administration; routine front desk coverage, building operations, and non-school programs remain with their designated teams.

Requirements

High school diploma or GED required
At least two years of administrative experience required
Satisfactory background clearances and reference checks, with completion of applicable school onboarding and training requirements.
Must be eligible to work in the United States without sponsorship.
Strong organization, recordkeeping, calendar management, and follow-through.
Attention to detail, accurate data entry, and the ability to manage competing school deadlines.
Ability to protect confidential information and exercise sound judgment.
Clear, professional communication and responsive customer service with families and school staff.
Proficiency with Microsoft Office, electronic records, and databases, with the ability to learn Brightwheel and other school systems.
Ability to work independently, adapt to changing needs, and collaborate with diverse families and colleagues.

Nice To Haves

associate or bachelor’s degree preferred
experience in a school or early childhood setting preferred
Experience with student records, enrollment, attendance tracking, or childcare billing preferred
Brightwheel and Purchase of Care experience is a plus
First Aid and CPR certification preferred

Responsibilities

Coordinate school enrollment paperwork and follow up with families on missing documents and next steps after referral from the receptionist.
Maintain student files, enrollment and waitlist records, classroom rosters, emergency contacts, and required health and consent documentation.
Update student, family, attendance, and approved billing information in Brightwheel and other school systems.
Review attendance records, help resolve documentation gaps, and prepare attendance and billing summaries for authorized staff.
Track Purchase of Care authorizations, renewals, and supporting paperwork; refer payment collection and posting to designated staff.
Coordinate the Head of School’s administrative calendar, school appointments, enrollment meetings, and document deadlines.
Prepare approved family notices, school forms, reports, and records for licensing reviews, audits, and school funding documentation.
Organize school event materials and supply requests, coordinate with KCC operations, and provide school-specific administrative follow-up while protecting confidential information.