School Administrative Assistant - Prairie Middle School

Cherry Creek • Aurora, CO

3d

About The Position

Under the direction of a School Assistant Principal, the School Administrative Assistant performs a variety of clerical and administrative tasks and may provide functional guidance to clerical employees. The position may involve compiling special periodic reports, composing non-routine correspondence, and completing project work. Assignments are moderately complex and require judgment and analysis to resolve problems and make recommendations.

The role supports school operations by welcoming visitors; responding to telephone calls and inquiries; scheduling meetings and appointments; preparing agendas and meeting materials; drafting correspondence, reports, newsletters, and announcements; conducting research; compiling statistical reports; and maintaining files and records. Additional tasks include operating office equipment and software, handling incoming and outgoing mail, ordering supplies, coordinating equipment maintenance, and possibly processing financial documents or monitoring a department budget. Other duties may be assigned or requested.

This position has no direct supervisory responsibilities. Work is performed in a normal school district environment, both indoors and outdoors, at a location that may change to meet organizational requirements. The role involves a typically moderate noise level and may include exposure to outdoor weather conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High School Equivalency (HSE) diploma.
• Two years of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience.
• Criminal background check and fingerprinting required.
• Intermediate knowledge of typical office equipment, including telephones, copiers, fax machines, and email.
• Intermediate knowledge of common office application software and Microsoft Office.
• Intermediate interpersonal relations skills.
• Intermediate verbal and written communication skills.
• Intermediate organizational skills.
• Ability to operate common office equipment.
• Ability to work independently and with others.
• Ability to write routine reports and correspondence.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.

Nice To Haves

• Education and/or training beyond high school.
• Experience working in the public sector.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Racially conscious and culturally competent, with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.

Responsibilities

• Greet and welcome visitors; answer and screen telephone calls, take messages, and assist staff, students, parents or guardians, and community members with questions and concerns.
• Schedule meetings and appointments; prepare agendas, reserve facilities, record and transcribe meeting minutes, maintain calendars, and possibly coordinate travel schedules and reservations.
• Draft and type letters, memorandums, reports, newsletters, announcements, and other materials; compose routine correspondence and work on special projects as needed.
• Conduct research and compile and type statistical reports.
• Organize and maintain filing systems, databases, and records, including student, personnel, legal, and other school-related records; file correspondence and other records.
• Operate word-processing equipment and office applications to store, edit, format, print, and revise documents, databases, reports, forms, labels, and other materials.
• Read, route, and respond to incoming mail; locate and attach files for correspondence requiring an administrative response; prepare outgoing mail, emails, and faxes.
• Order and maintain supplies and inventory, arrange equipment maintenance, and possibly process purchase or warehouse orders and other financial documents or monitor a department budget.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED