School Administrative Assistant

Apple Montessori Schools•Kinnelon, NJ

About The Position

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to support the smooth and efficient operation of its school in Towaco and Kinnelon, New Jersey. The role serves as a first point of contact for families, staff, and visitors and supports school leadership, teachers, and staff with administrative and front-office needs. The position is hourly and non-exempt, with a schedule of Monday through Friday, 12:00 p.m. to 6:30 p.m. The reported salary is $18.00 per hour.

Requirements

High school diploma or equivalent.
At least 2 years of administrative or office experience, preferably in a school or educational setting.
Excellent verbal, written, and interpersonal skills, with the ability to initiate and maintain working relationships with all levels of staff and families.
Computer literacy in Microsoft Word, Excel, Outlook, and web-based applications.
Proficiency in the use of office equipment.
Excellent organizational skills and attention to detail.
Ability to multitask in an office setting.

Nice To Haves

An associate’s or bachelor’s degree is preferred.
Experience working in a school setting is highly preferred.

Responsibilities

Greet and assist students, parents, staff, and visitors with warmth and professionalism.
Maintain student records, attendance logs, and general school documentation.
Support school leadership with scheduling, correspondence, and calendar management.
Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset.
Assist in coordinating school events and staff meetings.
Assist with enrollment paperwork and student onboarding.
Maintain a clean, organized, and secure front office environment.
Perform basic bookkeeping or billing tasks as needed.
Collaborate with teachers and staff to support school-wide initiatives.