Upper School Administrative Assistant

Moravian Academy•Bethlehem, PA

2d•Onsite

About The Position

Moravian Academy is seeking an Administrative Assistant for its Upper School at the Merle-Smith Campus in Bethlehem, Pennsylvania. This is a full-time, 12-month, on-site role serving as a central point of contact in the Main Office and helping keep campus operations running smoothly. The assistant welcomes students and families, manages the Campus Director’s calendar, and coordinates school events and class trips. The role also involves schedules, campus purchasing, event logistics, and administrative systems that support the Upper School. The successful candidate is organized while handling multiple projects, treats confidential information with discretion, enjoys working with teenagers and parents in a school setting, and is comfortable using Google Workspace and Excel. Familiarity with Blackbaud/myMA is a plus. The school describes its community as collaborative and says staff are known and cared about. It offers competitive pay, health benefits, a 403(b) with employer match, and professional growth support. Applicants submit a resume and brief cover letter. The hiring process may include a phone screen, virtual interview, on-campus interview with the Campus Director and office team, and reference checks. Required pre-employment clearances include Pennsylvania State Police criminal history, Child Abuse History, FBI fingerprinting, an Act 24 affidavit, Act 168 feedback from previous employers, and proof of a negative TB test.

Requirements

Strong organizational skills and the ability to manage multiple projects.
Discretion when handling confidential information.
Enjoyment of working with teenagers and parents in a school environment.
Familiarity with Google Workspace and Excel.
Completion of required Pennsylvania pre-employment clearances, including State Police criminal history, Child Abuse History, FBI fingerprinting, an Act 24 affidavit, Act 168 feedback from previous employers, and proof of a negative TB test.

Nice To Haves

Familiarity with Blackbaud/myMA.

Responsibilities

Serve as a central presence in the Upper School Main Office and welcome students and families.
Manage the Campus Director’s calendar and schedules.
Coordinate logistics for school events, including Back-to-School Night and Awards Ceremonies.
Coordinate class trips.
Manage campus purchasing.
Maintain the administrative systems that support the Upper School.
Handle confidential information with discretion.