School Administrative Assistant-High School Alternative Campus #33-27

Newport-Mesa Unified School District•Costa Mesa, CA

5d•Onsite

About The Position

Under the direction of the Principal at an assigned Alternative Campus High School, the School Administrative Assistant oversees front-office activities and coordinates communication between the Principal’s office and faculty, students, parents, and outside organizations. The role provides clerical support to the Principal, staff, and faculty and leads the work of classified staff. The vacancy is at Early College High School, scheduled for 8 hours per day, 5 days per week, 11 months per year. Spanish is required for this vacancy; a bilingual proficiency exam is part of the examination process, and a 2.5% bilingual stipend is added to base pay at hire. The position handles school communications, student and attendance services, personnel and substitute records, student and school funds, purchasing and budget records, and student information files. It also operates office equipment and software, administers basic first aid as assigned, and screens ill or injured students in accordance with applicable laws and District regulations.

Requirements

High school graduation supplemented by college-level coursework in business, office management, or a related field, or an equivalent combination of education and experience.
Three years of increasingly responsible clerical or secretarial experience.
Obtain valid First Aid and CPR certification issued by an authorized agency within six months of employment.
Spanish language proficiency is required for this vacancy.
Pass a 5-minute typing test at 50 net words per minute and a qualifying computer skills test.
Qualifying written examination and qualifications appraisal interview; each is weighted at 50%.
Ability to perform a wide variety of clerical and secretarial duties, communicate with the public, compose correspondence independently, and work with interruptions and little direction.
Ability to follow directions; establish cooperative working relationships; type and input data at an acceptable speed; learn, interpret, apply, and explain rules and procedures; operate office equipment and software; plan and organize work; provide work direction; work confidentially; and administer first aid.
Knowledge of modern office practices, statistical record keeping, English usage, communication and interpersonal skills, telephone etiquette, District organization and policies, basic first aid, and standard office equipment and software.

Responsibilities

Oversee front-office activities and coordinate communication among the Principal’s office, faculty, students, parents, and outside organizations.
Provide clerical support, including scanning, photocopying, and preparing, typing, and distributing communications.
Greet students, staff, and members of the public; provide information about school policies, procedures, activities, and schedules; and assist with forms and applications.
Handle phone calls and messages, provide information about school functions, assist with registration, and schedule dates as assigned.
Assist with attendance matters, process and verify student absence information, and issue admission and tardy slips.
Maintain payroll and personnel records, including records for substitute teachers and accounts to be charged.
Request substitutes, assist with their orientation, provide keys and instructional materials, and maintain related records.
Collect and account for money related to school activities, supplies, and funds; prepare bank deposits.
Maintain student emergency-release information and oversee the release of students to authorized individuals.
Lead classified staff, provide work direction, support work prioritization, and help ensure compliance with procedures.
Research, compile, and verify information; prepare statistical information and process forms and applications.
Prepare and maintain records and reports relating to office programs, finances, students, personnel, and assigned duties; maintain filing systems and ensure records are accurate and complete.
Prepare purchase orders, maintain budget records, monitor funds, identify products to procure, and communicate with vendors about shipping issues.
Perform accounting and financial record-keeping for student body and school funds and ensure compliance with applicable California Education Code provisions.
Receive, sort, distribute, and open mail; compose responses when appropriate and prepare informational packets and bulk mailings.
Operate office equipment, including a computer and assigned software.
Administer basic first aid and screen ill or injured students as assigned; call paramedics when needed.
Perform related duties as assigned.