Luce Elementary School Administrative Assistant- School Based School Year

Canton Public Schools•Canton, MA

About The Position

Luce Elementary School is seeking an Administrative Assistant to provide primary operational support and a welcoming presence for the school. The role manages daily office operations, coordinates enrollment and purchasing, and maintains specialized student records in compliance with district policy and/or DESE requirements. The Administrative Assistant serves as a central communication hub between families, classroom staff, and district administrators, and supports a collaborative school community serving more than 450 students in grades K–5. This is a school-year position with a 190-day work year. It is included in the AFSCME Administrative Assistants Union. The starting hourly rate for the SY 26–27 school year is $28.32–$33.72, with a full benefit package. Employment is contingent on successful completion of CORI and fingerprinting background checks.

Requirements

High school diploma.
At least 2–3 years of clerical, secretarial, or administrative experience; experience in a public school system is ideal.
Ability to communicate with compassion, warmth, and professionalism with diverse populations, including young children and their families.
Demonstrated aptitude or competence for assigned responsibilities.
Outstanding written and verbal communication skills.
Exceptional interpersonal skills, organizational abilities, and attention to detail.
Proficiency with office suites, including Microsoft Office and Google Workspace, and ability to learn school management software.
Ability to handle sensitive student information with the utmost confidentiality.
Successful completion of CORI and fingerprinting background checks.

Nice To Haves

Associate or bachelor's degree.
Clerical, secretarial, or administrative experience within a public school system.

Responsibilities

Provide administrative support for the efficient operation of the school.
Serve as a warm and supportive first point of contact for children, families, staff, and visitors.
Build effective and positive relationships with students, families, staff, and the general public.
Perform receptionist and clerical duties, including screening calls, greeting and directing visitors, referring inquiries, filing, and making phone calls.
Support the Principal with scheduling, calendar management, and meeting correspondence.
Monitor access at the main elementary entrance and ensure compliance with school security protocols.
Order, inventory, and distribute classroom materials and office supplies.
Manage purchase requisitions, track budget lines, and process invoices.
Maintain current physical and digital student records, including demographic information in the district student information system.
Coordinate daily student attendance and lunch counts using the student information system.
Manage student-record requests related to early intervention transitions, out-of-district placements, and kindergarten registration.
Assist with student registration according to district policies and as directed by the Principal.
Compile documentation for the state's Student Information Management System (SIMS) reporting as directed by the state reporting coordinator.
Support planning and logistics for school-specific events.
Enter student scheduling information into the student information system at the start of each school year and as students enter during the year.
Review report-card completion and distribution.
Manage consent forms for onboarding new students.
Perform other duties as assigned by the building Principal.