Administrative Assistant II, Elementary

Cache County School District•Nibley, UT

1d•Onsite

About The Position

The Administrative Assistant II – Elementary School provides complex and confidential administrative and secretarial support to the school principal and other administrators. The position supports school operations by coordinating office activities, maintaining records, assisting with financial and student information processes, and communicating with students, parents, staff, and community members. The role works under limited supervision using standardized administrative practices while coordinating office activities and supporting school operations. Work is performed primarily in a school office environment, with regular interaction with students, staff, parents, and visitors. The position reports to the assigned supervisor.

Requirements

High school diploma or equivalent.
Job-related administrative experience.
Skills in operating office equipment and software applications.
Ability to prepare and maintain accurate records.
Effective written and verbal communication skills.
Basic bookkeeping and recordkeeping skills.
Administrative coordination and organizational skills.
Knowledge of office practices and procedures, grammar, spelling, punctuation, business telephone etiquette, basic bookkeeping principles, and standard office equipment and technology.
Ability to schedule meetings and coordinate activities; gather and organize information from multiple sources; work effectively with diverse individuals and groups; maintain confidentiality; manage multiple priorities and interruptions; establish priorities; and meet deadlines.
Criminal background check clearance.
Mandated reporter training.

Responsibilities

Answer and manage the school telephone system, respond to inquiries, transfer calls, and relay messages.
Compile information from sources including student records, schedules, time sheets, and budget data to prepare reports and documentation.
Prepare correspondence, reports, meeting agendas, minutes, event programs, and other school documentation.
Process bills, credit card transactions, payroll documentation, and account reconciliations.
Coordinate school programs, meetings, workshops, and administrative activities.
Greet visitors and manage building access while following district safety procedures.
Maintain manual and electronic student, financial, and administrative records.
Monitor activities and program components on behalf of school administrators to help ensure deadlines and goals are met.
Assist students with health-related needs when trained and when health staff are unavailable.
Organize office workflow and administrative tasks to support efficient school operations.
Participate in meetings, workshops, and training sessions.
Process administrative documentation in compliance with district policies and regulations.
Procure supplies and maintain inventory of school materials.
Respond to inquiries from staff, parents, students, and external agencies.
Schedule meetings, appointments, and school events.
Perform other related duties as assigned.