Administrative Assistant II

DHL (Supply Chain) • Derry Township, PA

2d

About The Position

DHL Supply Chain is hiring an Administrative Assistant II to provide administrative and clerical support to management, including managing personnel records. The role works under the general supervision of the General Manager and provides personal secretarial services and administrative assistance. It requires occasional discretion and judgment, along with providing associates with courteous, responsive, and accurate information.

The position includes welcoming and assisting visitors and associates, screening calls, maintaining records and filing systems, preparing reports, coordinating meetings and travel, processing weekly payroll records, and supporting onboarding and employee engagement activities. The role also involves handling confidential administrative matters and operating office equipment and computer applications.

Requirements

• Two years of related experience.

Nice To Haves

• High school diploma or equivalent preferred.

Responsibilities

• Greet and assist visitors, associates, supervisors, and managers in a professional and welcoming manner.
• Screen and direct telephone calls and visitors, determining whether to redirect them to managers or other offices.
• Provide callers with information, drawing on detailed knowledge of the manager’s responsibilities and general knowledge of company policies, practices, and operations.
• Perform confidential administrative work, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing meeting minutes.
• Maintain departmental and personnel records, administrative filing systems, and confidential files; prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management, compose responses to routine inquiries, delegate appropriate items, and forward other items.
• Follow up with subordinate managers on delegated assignments, including their status and completion.
• Process weekly payroll records.
• Serve as a central communication point for associates.
• Operate office equipment, including fax machines, copiers, printers, and binding machines.
• Use Microsoft Office applications and other specialized software programs.
• Conduct inventories, place orders, and maintain organized filing systems.
• Collaborate with HR to coordinate events, prepare giveaways, and support engagement activities.
• Welcome new hires and assist with onboarding processes.
• Perform additional administrative and operational duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement.
• Training and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED