Administrative Assistant II

DHL Supply Chain•Waddell, AZ

About The Position

DHL Supply Chain is hiring an Administrative Assistant II to provide administrative and clerical support to management, including maintaining personnel records. The position works under the general supervision of the General Manager, provides secretarial and administrative assistance, and uses discretion and judgment when needed. The role also serves as a communication point for associates and provides courteous, responsive, and accurate information. The role includes weekly payroll processing, system terminations and transfers, HR management support, employee engagement, and warehouse administration. The schedule is AM hours, Monday through Friday. The employee must be flexible to come in early or stay late. The position involves computer data entry, typing, and proofreading for up to 50% of the time.

Requirements

At least one year of administrative experience is stated in the opening qualifications.
Two years of related experience is listed under Required Education and Experience.
High school diploma or equivalent is preferred.
Experience with data entry.
Basic understanding and application of Microsoft Outlook, Teams, and Excel.
Strong verbal and written communication skills.
Strong time management skills.
Proficiency with word processing, spreadsheet, and presentation software.
Ability to file, alphabetize, and sort.
Ability to learn new software systems and tasks quickly.
Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
Ability to read and concentrate while performing computer data entry, typing, and proofreading, for up to 50% of the time.
Detail-oriented.
Flexibility to come in early or stay late.

Nice To Haves

Kronos knowledge.
Oracle HR System knowledge.
Bilingual ability.

Responsibilities

Screen telephone calls and visitors, deciding whether to redirect them to subordinate managers or other offices.
Provide callers with information requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing minutes for important meetings.
Maintain departmental records and prepare reports.
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
Open and review mail directed to management staff.
Compose responses to routine inquiries, decide which items can be delegated, and forward appropriate items.
Follow up on assignments delegated to subordinate managers, including checking status and completion.
Maintain the administrative filing system, including confidential items.
Process weekly payroll records.
Manage system terminations and transfers.
Provide HR management support and assist with employee engagement.
Serve as a central communication point for associates.
Operate office equipment, including fax, copier, printer, and binding machines.
Perform additional duties as assigned.