Administrative Assistant II

Vi Living•Hilton Head Island, SC

10d•Onsite

About The Position

Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to the Executive Director, the Administration Office and assist with other departments as needed. Contributes to the effectiveness of the Executive Director and community management team. Fulfills Concierge duties when scheduled and as assigned.

Requirements

3 plus years prior experience in office administration and admin support.
Proficient computer skills (MS Word, Excel, PowerPoint, Publisher).
Excellent communication and interpersonal skills.
Excellent phone skills and etiquette.
Ability to use discretion in handling confidential information.
High school diploma or GED equivalent is required.

Responsibilities

Typing correspondence, answering incoming calls/requests, sorting and distributing mail.
Handling inquiries from Residents.
Preparing miscellaneous communication pieces, agendas, minutes, preparing follow-up items, notes and records of Resident Council meetings, Cabinet meetings, etc.
Scheduling appointments, arranging meetings.
Processing invoices, expenses, arranging travel as needed.
Updating, maintaining and distributing the community staff roster.
Preparing, maintaining, and filing various standard and ad hoc reports.
Maintaining and keeping current various manuals.
Assisting with purchasing and inventory control of office equipment and supplies.