Administrative Assistant II

State of Oklahoma • Stillwater - 1500 W 7th Ave, MT

9d • $34,576 - $38,273 • Onsite

About The Position

This position is available with Oklahoma Department of Career and Technology Education. Job Title: Administrative Assistant II. Job Code: E17B. Department/Area: Administration. FLSA Classification: Non-Exempt. Payband: 7. Summary: Support the Administration Division by completing the Administrative Assistant position duties: ensure the office is run in an accurate and efficient manner; ensure office deadlines are met. The position requires a continuous improvement philosophy as well as the ability to interpret data to discover improvement opportunities.

Requirements

• High school diploma or equivalency
• Computer/keyboarding skills with knowledge of Microsoft Office suites, Internet, basic financial management; must be able to manage multiple projects
• Read and interpret documents such as safety rules, operating instructions, and procedure manuals.
• Write routine reports and correspondence.
• Speak effectively before groups of employees.
• Communicate ideas and concepts to other employees.
• Calculate simple mathematical equations as applicable (For example: add, subtract, multiply and divide).
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
• Ability to lift 25 pounds with or without reasonable accommodation.
• Valid driver’s license required.

Responsibilities

• Apply a customer service attitude while meeting internal/external customer needs.
• Answer phones, maintain files, screen incoming calls, prepare correspondence and reports.
• Maintain accurate databases, records, and files, including collecting and disseminating information and data.
• Create and maintain division requisitions.
• Assist preparation for all conferences and events.
• Prepare and maintain in-and-out-of-state travel requests for other divisions as requested.
• Prepare registration and materials and make travel arrangements for meetings, conferences, and site visits.
• Follow agency operational procedures and apply continuous improvement strategies by being able to identify and act on opportunities for process improvement.

Benefits

• Benefit allowance to help pay for insurance premiums which include health, dental, life, and disability insurance.
• State paid teacher’s retirement pension and flexible benefits plan.
• Vacation leave and 15 days sick leave and 11 paid holidays
• Employee assistance program and flex-time work schedule options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED